Event Fundraising Coordinator

Baycrest Foundation Event Fundraising Coordinator Posting Number: 10161 Position Type: Full Time Shift Type: Day, Some Weekends Bi-Weekly Hours: 70 Hours Date Posted: The Baycrest Foundation inspires giving to shape the future of aging and brain health. It connects generosity with purpose by supporting research, care, and education that improve the lives of older adults and their families. Building on more than a century of leadership in aging and brain health, the Foundation empowers donors to advance breakthroughs in the prevention of cognitive decline and dementia, earlier detection and improved diagnostics, new treatments and therapeutics, and innovative approaches to dementia care. Rooted in community and inspired by possibility, the Baycrest Foundation helps donors make a lasting difference in how people live, age, and thrive. Reporting to the Director, Event Fundraising & Strategic Partnerships, the Event Fundraising Coordinator plays a key role in supporting the planning, administration, fundraising, stewardship, and participant engagement activities for Baycrest Foundation's signature fundraising events, including Mattamy Homes Bike for Brain Health, Pro-Am for Alzheimer's, Pickleball for Brain Health, and other assigned initiatives. The Event Fundraising Coordinator serves as a primary point of contact for participants and donors, helping to deliver an exceptional supporter experience through responsive service, fundraising assistance, stewardship activities, and event-related communications. The role supports event operations through participant tracking, data management, reporting, registration and donation administration, and coordination of fundraising activities and materials. By fostering strong relationships with stakeholders, maintaining accurate processes and records, and contributing to the successful execution of fundraising events, the Event Fundraising Coordinator helps increase participation, strengthen donor engagement, and advance the Foundation's fundraising and community engagement goals. This is a hybrid position requiring a minimum of three (3) days per week in the office, with the flexibility to work remotely on the remaining days. Given the nature of fundraising and donor engagement activities, this role requires flexibility to work outside regular business hours, including evenings and weekends, to support and attend Foundation events, donor functions, committee meetings, and other related initiatives. Participant Engagement & Fundraising Support Serve as a primary point of contact for participants, donors, and community members for Bike for Brain Health, Pro-Am for Alzheimer's, and Pickleball for Brain Health, responding to inquiries in a professional, timely, and solutions-focused manner and escalating complex issues as appropriate. Support participant recruitment, registration, retention, and engagement initiatives to help achieve event participation and fundraising objectives. Provide fundraising support to participants, including sharing fundraising resources, troubleshooting fundraising platform issues, and assisting with fundraising-related inquiries. Assist in the delivery of participant and donor stewardship activities, including welcome, recognition, and post-campaign thank-you initiatives. Support communications and relationship-building activities with participants, donors, sponsors, volunteers, and community partners to enhance engagement and the overall participant experience. Event Fundraising & Operations Support the planning and execution of peer-to-peer fundraising events, including Bike for Brain Health, Pro-Am for Alzheimer's, and Pickleball for Brain Health, ensuring assigned deliverables are completed accurately and on schedule. Coordinate assigned event fundraising, stewardship, and operational activities, including tracking timelines, deliverables, and follow-up actions in collaboration with the Events team. Provide administrative and operational support to the Director, Event Fundraising & Strategic Partnerships, Manager, Event Stewardship, and other team members to support fundraising and engagement objectives. Assist with sponsorship and partnership stewardship activities, including communications, recognition, and follow-up with sponsors and community partners. Manage multiple projects and competing deadlines while maintaining an elevated level of accuracy, service, and professionalism. Data Management, Reporting & Communications Support fundraising operations through participant tracking, data entry, reporting, database updates, and the administration of established event processes and procedures. Ability to adapt communication methods (including telephone, SMS, email, video calls, and in-person meetings) to build strong relationships, encourage fundraising participation, and support event commitment. Assist with fundraising analysis, report preparation, and revenue tracking to support e