(e-)archive Specialist
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Job Type
EmployeeAnticipated Duration in Months (for contracts and temporary assignments):12Job Family:Library and Archives# of Open Positions:1Faculty/Service
- Department:Archives and Special CollectionsCampus:Morisset HallUnion Affiliation:SSUODate Posted (YYYY/MM/DD):2026/09/21Applications must be received **BEFORE (YYYY/MM/DD):2026/10/02Hours per week:35Salary Grade:SSUO Grade 10Salary Range:$85,040.00
- $107,421.00The Archivist is responsible for ensuring the integrated management of archives and special collections through their acquisition, appraisal, classification, description, preservation, access and distribution in keeping with relevant principles, rules and standards. The Archivist provides direct support and advice to researchers, faculty and students by utilizing expert knowledge of the collections, policies and procedures.Processes, arranges, and describes, in accordance with archival principles and standards, archival fonds and special collections in all media including audiovisual and digital archival documents, and creates standardized finding aids and other research tools in order to make them accessible to researchers.
Collections Management: Implements procedures and makes updates and improvements when required to ensure effective and practical management of archival fonds and special collections in all media with respect to physical and intellectual organization, preservation and dissemination.helping to locate relevant sources; making on-demand digital reproductions while respecting relevant legislation; Preservation: Ensures the proper storage and preservation of archival records and special collections in all media, including born-digital material, through expert knowledge of standards and best practices and helps to develop tools and strategies in order to secure long term access and preservation of unique assets.
Donor Relations: Establishes professional and cordial relationships with archival donors, proactively helps to develop relationships with potential donors, and and assist in the appraisal of donation offers of archival documents to ensure relevance and appropriateness, in accordance with current guidelines, acquisition policies and mandates.
Instructional Support: Manages and facilitates faculty and student use of the archives and special collections, including planning and designing instructional sessions and workshops, and develops instructional materials to highlight the collections, promote archival use in research projects, and support teaching activities.
Relationship Management: Develops effective working relationships with campus partners including Library and IT staff and faculty to increase collection access and student engagement with the collections.Outreach: Designs outreach activities to enhance the collections, including on-site and online exhibitions, assists with the planning and hosting of conferences and other events, assists with the development and maintenance of websites and online tools, and engages with social media to increase awareness. Knowledge, Experience and SkillsEssential Qualifications (cannot be modified)
* Graduate degree (Archival Studies, Library and Information Studies or related field)
* Minimum 3 years of relevant experience in archival settingOther Qualifications (can be customized for posting purposes)
* Theoretical and practical knowledge and experience of the activities and services offered in an archival setting, including appraisal techniques, preservation, arrangement and description, and reference services.
* Practical experience in the use of computer systems and software, including word processing, spreadsheet and presentation software, as well as databases for describing and disseminating information about the archival fonds and preserving digitized and born-digital assets.
* Knowledge of academic information sources and experience in historical research.
* Experience in writing texts and content for websites and promotional resources.
* Knowledge of women's history and the women's movement in Canada (for the Library).
* Ability to plan, work under pressure and organize work with minimal supervision.
* Bilingualism (French -English), oral and written expression, including the ability to give training and presentations in both languagesKey Competencies at uOttawa: Here are the required competencies for all or our employees at uOttawa: Planning: Organize in time a series of actions or events in order to realize an objective or a project. Client Service Orientation: Help or serve others to meet their needs. The University of Ottawa embraces diversity and inclusion in the workplace. We are passionate about our people and committed to employment equity. We foster a culture of respect,
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