Graduate Program Administrator, Mechanical and Manufacturing Engineering

The Department of Mechanical and Manufacturing Engineering within the Schulich School of Engineering is currently seeking a Full-time Temporary Graduate Program Administrator for approximately 4 months. Reporting to the Manager, Department Operations, the Graduate Program Administrator is responsible for providing accurate information and guidance to students with respect to procedures, policies and regulations. This includes student admission, registration, and progression through degree programs to graduation. They will also guide faculty members on policy and procedures relating to graduate students and graduate course offerings. Current Regular, Sessional or Recurring Part-time (RPT) Support Staff applying on this Temporary position are strongly encouraged to review Article 42.06
- Job Opportunities of the University and AUPE Local 052 collective agreement. In advance of accepting a Temporary position, affected employees are required to seek written confirmation from their manager as to whether their Regular, Sessional or RPT position will be available to return to at the conclusion of the temporary assignment. Program Administration Facilitate admissions process for regular MSc, PhD and visiting student applications including compiling and verifying application materials, and associated correspondence with applicants, faculty members, and Faculty of Graduate Studies adhering to the graduate program practice and policy. Prepare and process graduate student payroll. Prepare and compile applications for all FGS and department scholarship award competitions, ensuring compliance with all associated regulations. Preparing, maintaining and compiling Graduate Assistantships database, hires, and contract preparation, ensuring compliance with the Human Resources (HR) and Graduate Student Association (GSA) regulations. Provide support to the Associate Head Graduate Studies/Graduate Program Director in reviewing individual students and graduation files, including providing information relating to student transcripts, grades and other as required. Scheduling of PhD candidacy exams as well as compiling, organizing and scheduling of MSc and PhD thesis exam defenses. Prepare and maintain metrics for program planning and various other statistical information requests from the Departments, Faculty of Graduate Studies and Schulich School of Engineering. Provide prospective and current students guidance and advice on the department's graduate programs. Advise students on course registration and degree progression up to completion and graduation. Provide advice on all aspects of graduate policies, administrative procedures, and degree requirements. Engage with the International Student Services office to recommend support for students, both prospective and current. Post-secondary education, diploma or bachelor's degree is required. Intermediate proficiency with Microsoft Office 365 is required. Knowledge and experience with PeopleSoft HR and student modules is an asset. Excellent oral and written communication with an ability to draft clear, concise correspondence, as well as to respond to enquiries with tact, confidentiality, and discretion. The ability to work closely with others understanding the needs of a dynamic team with a flexible schedule is critical. Proven customer service skills to provide information to diverse groups in a respectful, timely and efficient manner. Knowledge and understanding of the University of Calgary and Faculty of Graduate Studies regulations and processes is highly desirable. This position is part of the AUPE bargaining unit, and falls under the Specialist / Advisor Job Family, Phase 2 . For a listing of all management and staff opportunities at the University of Calgary, view our Management and Staff Careers website . It is a top research university and one of the highest-ranked universities of its age. Founded in 1966, its 36,000 students experience an innovative learning environment, made rich by research, hands-on experiences and entrepreneurial thinking. Start something today at the University of Calgary. The University of Calgary has launched an institution-wide Indigenous Strategy ii' taa'poh'to'p committing to creating a rich, vibrant, and culturally competent campus that welcomes and supports Indigenous Peoples, encourages Indigenous community partnerships, is inclusive of Indigenous perspectives in all that we do. The university's commitment to the Indigenous Strategy is evident through the oversight of 18 Elders serving on the Circle of Advisors and the many unit-based circles working towards implementation of the strategy including the Faculty Advisory Circle and teams such as the Office of Indigenous Engagement, the Writing Symbols Lodge, and the Indigenous Research Support Team. Many Indigenous-based events and processes are impacting curriculum, programming and polices at the University of Calgary. As an equitabl