Operations Coordinator

For more than 25 years, Patten Homes has been building thoughtfully designed homes and communities across the Ottawa region. From the beginning, the focus has never been on building the most homes, it has been on building them well. Every Patten home is created with intention – balancing thoughtful design, lasting quality, and real-world functionality to support the way people live today. As part of the Cavanagh Group of Companies, Patten Homes is backed by more than 70 years of construction expertise. This foundation brings a depth of knowledge, discipline, and accountability to every community we build. It also reinforces the values that guide our work every day: integrity, quality, teamwork, accountability, community-mindedness, and a commitment to health, safety, and well-being. Together, these principles shape how we build, how we serve homeowners, and how we continue to grow responsibly. The Operations Coordinator provides administrative and operational support to the Operations Manager, site teams, and other departments to help ensure projects and day-to-day operations run efficiently. This role is responsible for purchase order administration, system and data management, documentation, reporting, production tracking, and coordination between the office and field teams. The ideal candidate is highly organized, detail-oriented, comfortable working with systems and data, and able to manage multiple priorities in a fast-paced homebuilding environment. Assist site teams with PO requirements, documentation, vendor information, and general operational needs. Support the Operations Manager and site teams with day-to-day administrative and operational requirements. Systems & Data Management Assist with operational data entry, reporting, and system maintenance. Support ERP implementation and system setup activities, including data validation, document management, and workflow setup. Maintain accurate and up-to-date operational information within company systems. Assist with production tracking and provide updates to schedules and project information. Coordinate information between site teams, operations, purchasing, accounting, and other departments. Documentation & Process Improvement Assist with process documentation and continuous improvement initiatives. Help identify opportunities to improve efficiency, communication, and consistency across operational processes. Provide administrative support for operational meetings, including preparing agendas, recording action items, and tracking follow-ups. Assist with project tracking and ensure outstanding items are communicated and followed up on. Maintain a professional and responsive relationship with site teams, vendors, and internal departments. 2–4 years of experience in an administrative, operations, construction, purchasing, or coordination role. ~ Experience in residential construction or homebuilding is considered an asset. ~ Strong computer skills and experience working with ERP, project management, or other business systems. ~ Experience with Newstar an asset. ~ Strong attention to detail and accuracy when working with data and documentation. ~ Excellent organizational and time-management skills with the ability to manage multiple priorities. ~ Comfortable working with both office-based teams and field/site personnel. ~ Training and development opportunities Benefit, Wellness and Pension Plans However, the wage offered is based on local job market factors and may vary further depending on factors specific to the selected job candidate, such as job-related knowledge, skills, experience, and other objective business considerations.