Full Time Education Coordinator

The Education Manager will be responsible to: Present a positive and professional image of the organization at all times Serve as the subject matter expert and key point of contact for Educational Department questions and concerns Respond to general membership, staff and client inquiries on behalf of the Education Department via telephone, email and in-person where appropriate Promote good relations with staff, parents, councils, and the community Maintain comprehensive, detailed, chronological, up-to-date and accurate individual student record filing system Organize, maintain and coordinate accurate and complete office records and files in their proper electronic databases and locations Eliminate unnecessary or outdated materials, destroying them or transferring them to inactive storage archives according to file maintenance/legal guidelines Prepare and distribute correspondence, forms, letters, reports, and memos on behalf of the Education Department as necessary (ie – confirmation of Nominal Roll to the various school boards, sponsorship letters, etc.) Schedule and facilitate meetings and appointments with Education Department clients Assist with the completion of client intake forms, applications and all other required education-related forms Maintain data for various reports using the Learning Management System as necessary Develop and oversee long-range and short-term department goals and objectives, including the annual Education Department work plan Liaise with students, parents, school representatives and bus drivers Be familiar with the HIFN school bus routes for both elementary and secondary schools and communicate with parents when bus schedule changes and/or there are issues Coordinate and facilitate annual back-to-school community meetings to review HIFN education policies including the HIFN Bus Rider Code of Conduct Track and record client attendance, examinations and assessments results Monitor student attendance and grades, identify problem areas and recommend solutions Oversee, manage and implement HIFN’s student incentive program, including graduations incentives and summer student employment recommendations Consult with teachers, teaching assistants, parents, administrators and community agencies Refer students to other specialized services when required Co-ordinate the provision of counselling and information services to students, parents and teachers Counsel students regarding educational, career or vocational issues and organize external services where required Develop, plan and implement academic activities and workshops related to high-school students’ successful transition to college (ie – college/university fairs) Accept, review and recommend post-secondary student applications according to Education Policy Prepare and manage education budget for elementary, secondary, and post-secondary level students prior to June annually; review school board invoices for tuition and remit to Director of Finance/Administration for approval Prepare and remit monthly cheque requisitions to process post-secondary student allowances and other student incentives to the Director of Finance/Administration Maintain communication and liaise with post-secondary students and institutions Organize and coordinate career fairs, incentives, etc. Review, amend, research, develop and implement Education Department policies and procedures, including HIFN Post-Secondary Policy and school bus policies and procedures Establish and maintain effective professional relationships with educational institutions and government agencies including various district school boards, Kinoomaadziwin Education Body (KEB), Union of Ontario Indians (UOI), Ministry of Education and other external stakeholders Act as HIFN’s liaison representative with KEB and other educational bodies and institutes Prepare and submit post-secondary recommendations for Chief & Council approvals Research funding programs available for the Education Department needs and prepare funding applications, including KEB contribution funding agreement, as requested Complete and submit Education Department reports for all government agencies and funders as required Prepare statistical reports for leadership meetings, explaining the usage and progress of the current educational programs Complete AANDC education reports accurately as required (ie – Annual Nominal Roll, Special Education report, etc.) Coordinate all Education Department meetings and programming by preparing materials and organizing catering as required Organize, set-up and clean-up meeting facilities and ensure appropriate presentation equipment is available Coordinate the purchase of equipment and other materials needed to support clients with educational success Supervise and support the Education Department staff through mentoring, coaching, and leading project initiatives Oversee time and attendance records for the Ed