Jobs (Edmonton): Programming Manager - Grindstone Theatre

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The Virgin Trial – Alberta Theatre Projects The Virgin Trial Alberta Theatre Projects

Directed by : Glynis Leyshon

Written by : Kate Hennig

Actors Pictured : Nigel Shawn Williams, Jamie Konchak, Emma Houghton, Conrad Belau & Sarah Orenstein

Set Design : Scott Reid.

Lighting Design : David Fraser

Costume Design : Heather Moore

Photo : Benjamin Laird

Photo Credits

Jobs (Edmonton): Programming Manager – Grindstone Theatre

Job Description: We are seeking an organized, passionate and reliable arts administrator for the Programming Manager role. The Programming Manager is a part time position responsible for managing the Arts Presenting side of Grindstone Theatre. This includes coordinating contracts with independent artists/producers, coordinating marketing and promotion for Arts Presenting, managing a budget and organizing the performance schedule for one of Edmonton’s busiest venues.

Responsibilities

• Managing contracts with returning and new show producers and artists
• Responding to ‘show building form’ submissions and email requests
• Send welcome packages and collect relevant images, write ups, and tech needs for every show.
• Respond to and accommodate producer requests in a timely manner
• Coordinating show scheduling on Google Calendar, Programming spreadsheets, Ticketing sites (Showpass), Chalkboard calendar and website Calendar
• Manage deadlines for getting show tickets on sale for specific projects and shows (ideal 3 month lead time minimum 4 weeks)
• Communication and updates with artists/producers including updating producers on ticket sales and encouraging additional sales and marketing
• Liaising between Producers, the venue and any venue staff
• Maintaining positive rapport with producers and artists
• Reviewing and approving weekly payout report spreadsheets for show Producers and work with the Finance Manager on reconciliations.
• Report to the Artistic/Executive Director, Finance Manager and Operations Manager
• Work with the bookings team to ensure clients are booked into the appropriate space
• Develop KPI’s for the comedy theatre and work with the Artistic Director/Executive Director to develop outreach to bring in new bookings (late night and productions).
• Work and communicate with the Bistro Manager regarding events, programming and bookings.

Financial Management

• Develop and manage venue budgets, tracking revenue and expenses, and preparing financial reports for management and stakeholders.
• Monitor ticket sales, rental revenue, and other sources of income, identifying opportunities to maximize revenue and minimize expenses.
• Coordinate with the Artistic/Executive Director, Operations Manager and Finance and HR Manager to ensure compliance with financial policies and procedures.

Marketing

• Oversee the marketing and promotion of the rental of the Comedy Theatre spaces
• Oversee the venue marketing of programming happening in the venue eg: What’s on this week posts, email lists, posting events to event calendars
• Coordinating the marketing that falls under Grindstone Arts Presenting – This includes website updates (WIX), social media, and print materials with Marketing Coordinator
• Handle PR needs associated with the venue
• Fringe Venues Coordination
• Manage the Grindstone BYOV’s as part of The Edmonton International Fringe Theatre Festival – (Currently 5 venues)
• Use the same processes of soliciting applications from renters
• Manage venue rental contracts with external venues (ex. Luther Center, Mile Zero Dance, etc)
• Create a google form to collect applicant information once dates are announced for the festival
• Ensure the application is marketed across Grindstone channels and Theatre networks
• Update the website with Fringe BYOV deadlines and relevant venue information
• Select shows for each venue and send offers, co