Bilingual Area Finance, Payroll and Administration Manager

JOB SUMMARY Serves as confidential administrator for an Area Vice President and Area office. Carries out diverse administrative duties and implements organizational policies and practices. Aids line management in staff capacity by coordinating office services, such as budget preparation and records control, and conducting special management studies.
Bilingual (French/English)
The Bilingual Area Finance and Administration Manager might not be required to perform all functions listed. The Bilingual Area Finance and Administration Manager will assist the Area Vice President and District Managers in the analysis and preparation of financial reports. 
This role will liaison with internal Finance personnel including the Country Controller and international support personnel. 
All functions, duties or tasks are to be carried out in an honest, ethical and professional manner, and to be performed in conformance with applicable company policies and procedures. In the event of uncertainty or lack of knowledge of company policies and procedures, employees are required to request clarification or explanations from superiors or authorized company representatives.
Compiles data and creates reports; making corrections, tracking accuracy, analyzing financial statements and providing financial advice, on weekly and monthly basis.
Oversees the Area Administration function as it relates to Financial Reporting Policies and Procedures.
Manages the Area office (Ottawa). 
Processes general ledger related adjustments as required; advises Corporate Accounting of any special requirements to modify client profiles.
Provides account analysis and provides highlights of analysis; provides cost analysis support; reconciliation of G/L accounts for specified areas.
Supports and guides District Managers with the analysis and management of their financial statements, including: monthly financial reports, collection of accounts receivable, management of equipment, annual budget and quarterly forecast preparation
ensures adequate inventory of uniforms, radios, etc.; maintains and submits payroll records and other required information; verifies all adjustments received from Corporate Accounting.
Supports HR regarding all aspects of Payroll:
Tracks and reconciles leave entitlements such as vacation, statutory holidays, sick days, family leave, and CNESST-related absences, ensuring alignment with provincial legislation, CBAs and company policy.
Supports onboarding and offboarding by ensuring payroll enrollment, changes, and final pay calculations comply with provincial Labor Standards and CBAs.
Responds to employee payroll inquiries in a timely and confidential manner, providing guidance on provincial entitlements (e.g., personal emergency leave, statutory holidays, etc.).
Supports the National Office regarding financial data, when required.
Renewal of Insurance certificates, renewal of provincial/local agency licenses, administrative data concerning local offices, renewal of office or equipment leases
Be the main contact for all administrative support staff for Securitas (from other areas, Head Office-Toronto, Eastern Operations Centre and Western Operations Centre, US.
Completes monthly union remittances and produces tracking reports for monthly union dues and benefits (Health & Pension remittances); provides information on employee payroll matters; reconciles asset accounts; Must have an understanding and ability to utilize proprietary software/systems.
Excellent planning, organizing, and project coordination skills.
Ability to be an effective team member and handle projects responsibly.
Excellent computer skills and proficient in MS Word, Excel, PowerPoint, Oracle with full training provided on internal software.
Hybrid/on-site work options.
 
Minimum of 3-5 years’ experience in administration, finance preferably within the Security Industry.
Bilingualism in both Official Languages required.
Must undergo and meet company standards for background and reference checks, and behavioral selection survey.
Must be able to obtain a federal clearance which involves a criminal background check.
 
Occasional use of vehicle required in the performance of duties.
Occasional travel to various company offices and other locations.
 
Securitas Canada celebrates diversity and we welcome and encourage applications from the four designated groups; namely women, aboriginal people, visible minorities and persons with disabilities.
 
#United through our common purpose, we provide the security needed to safeguard our clients' assets and people. Our core values - Integrity, Vigilance and Helpfulness - are represented by the three red dots in the Securitas logo. If you live by these values, we’re looking for you to join the Securitas team.