Payroll/Human Resources Specialist

Payroll/Human Resources Specialist (2-Year Contract)

Full Time Cambridge, ON, CA

Salary Range: $67,000.00 To $72,000.00 Annually

Salary: $67,000-$72,000 per year

Employment Type : Full-Time, 2-Year Contract

About AIL

Atlantic Industries Limited (AIL) develops innovative engineered infrastructure solutions for the transportation, public works, railway, mining and energy, forestry, and development sectors.

About the Role

As a member of the Corporate Human Resources team, the Payroll & Human Resources Specialist supports biweekly payroll for Canadian and U.S. employees, manages recruitment activities across the AIL Group of Companies, and contributes to a variety of corporate HR programs and initiatives.

This role is well suited to an organized and detail-oriented HR professional who enjoys balancing payroll administration, recruitment, employee communications, and continuous process improvement.

What You’ll Do

Payroll Administration (30%)

• Assist with processing accurate and timely biweekly payroll for Canadian and U.S. employees.
• Review and validate payroll inputs, employee information, earnings, deductions, and other payroll data.
• Maintain accurate employee and payroll records in ADP Workforce Now.
• Review payroll outputs, investigate discrepancies, and coordinate corrections when required.
• Complete payroll reconciliations and prepare related journal entries.
• Support payroll reporting and year-end activities.
• Coordinate and administer the annual wage review process.
• Respond to employee and manager payroll inquiries professionally and confidentially.
• Develop subject-matter expertise in ADP Workforce Now and related HR and payroll systems.
• Identify opportunities to improve payroll accuracy, efficiency, reporting, and system workflows.

Recruitment and Employee Lifecycle (50%)

• Manage and continually improve full-cycle recruitment across the AIL Group of Companies.
• Partner with hiring managers to understand staffing needs and develop effective recruitment strategies.
• Prepare and publish job postings, review applications, coordinate interviews, and support candidate selection.
• Maintain accurate candidate and recruitment records within the applicant tracking system.
• Coordinate employment offers, pre-employment activities, onboarding, and offboarding processes.
• Deliver a professional and positive experience for candidates and new employees.
• Support employer-branding and recruitment initiatives across Canada.
• Monitor recruitment activity and recommend improvements to hiring processes.

Human Resources Support (20%)

• Research available funding opportunities and prepare, submit, and manage funding applications.
• Assist with learning and development programs and other employee-development initiatives.
• Support the development, review, and implementation of HR policies and procedures.
• Coordinate internal employee communications, including digital displays, newsletters, and other company-wide programs.
• Maintain accurate and confidential HR records and documentation.
• Respond to employee and manager inquiries and direct matters to the appropriate HR team member.
• Support additional HR programs, projects, and continuous-improvement initiatives.
• Perform other related duties as assigned.

What You Bring

• At least three years of relevant human resources experience.
• A degree or diploma in human resources, business administration, payroll, or a related field.
• Hands-on experience supporting payroll administration and processing.
• Experience using ADP Workforce Now for payroll or HR administration is strongly preferred.
• Experience with HR information systems and applicant tracking systems.
• A sound understanding of general HR policies, procedures, and employment practices.
• Knowledge of applicable employment standards and labour legislation.
• Proficiency with Microsoft Office, including Excel, Word, Outlook, and PowerPoint.
• Excellent written and verbal communication skills.
• Strong attention to detail, organization, and time-management skills.
• Sound judgment, discretion, and respect for confidential information.
• Strong interpersonal, analytical, and problem-solving skills.
• The ability to manage competing priorities and work effectively both independently and as part of a team.

Assets

• Experience supporting payroll for employees in both Canada and the United States.
• Experience completing payroll reconciliations, journal entries, reporting, or ye