Assistant Coordinator

Description

The Active Living in the Faculty of Kinesiology is currently seeking a Full-time Temporary Relief Assistant Coordinator for approximately 13 months.

The University of Calgary Active Living department is one of the largest and most diverse recreation departments based on a North American campus. Active Living has a team of 40 full time and up to 600 part time staff. On an annual basis our staff handle 47,000 registrations in over 75 recreational and sporting activities, and provide facility access to over a million users to our facilities: North America's largest Outdoor Centre with climbing and bouldering walls, a gymnastics centre, an Olympic sized pool, a fitness centre with 200 m track, Canadas largest university racquet centre, five gymnasiums and access to the Olympic Oval. The Outdoor Centre also provides its students and community over 16,000 outdoor equipment rental orders each year. Active Living vision is to enrich our community by providing exceptional experiences through our facilities, programs, and services, fostering lifelong active living for all.

The Health and Wellness unit offers a wide range of programs and services to support individuals in the attainment of an improved quality of life and optimal health. Programs and facilities in this area include fitness centres, group fitness, adapted and rehabilitative programming, and personal and group training. Facilities and programming are available to students, faculty and staff, and the general public. The area is led by a team of health professionals that include Certified Exercise Physiologists and Kinesiologists.

The Fitness Centre is the flagship facility in the University of Calgary Active Living department. It boasts a minimum of 500,000 users annually, with approximately 67% of all University of Calgary students, 300 faculty and 500 staff using the facility each year. The facility will admit 11,000-15,000 patrons each week during the peak periods.

The Assistant Coordinator, Fitness Centre reports to the Manager, Health and Wellness, and has accountabilities to the Coordinator, Fitness Centre. This role is front-facing with shifts closely mirroring operation hours which are as follows: Monday through Thursday 6:00am-10:30pm, Friday 6:00am-9:30pm and Saturday through Sunday 8:00am-8:30pm. Shifts will be scheduled based on operational need, working 5 consecutive days/week, 7 paid hrs./day. The incumbent must have the flexibility to work mornings, afternoons, and evenings. Peak periods run September-November and January-March.
Please note that this position will require moderate physical demands related to the organization, cleaning, tidying and maintenance of the centre and its equipment.

Summary of Key Responsibilities (job functions include but are not limited to):

Operational

• Assists in the coordination and supervision of all operations within the Fitness Centre (Main Campus) and associated fitness areas (Gold Fitness Alcove; Yamnuska Hall Fitness Centre), seeking out and implementing improvement opportunities in consultation with the Coordinator, Fitness Centre and Manager, Health and Wellness
• Supports operations within the associated fitness areas (High Performance Studio; Research Exercise Centre; Study Treadmills; Fitness and Bouldering Centre), seeking out, recommending, and implementing improvement opportunities in consultation with the Coordinator, Fitness Centre and Manager, Health and Wellness
• Continually updates and maintains the day-to-day staff schedule, ensuring all staffing hour limits are followed
• Assists in the creation of the schedule, by term
• Suggests and discusses improvements in operations where necessary with the Coordinator/Manager
• Acts as a leader, mentor and role model to part-time and junior staff; monitoring and discussing performance of staff with Coordinator and/or Manager where appropriate
• Assists in the training of part-time and junior staff and assists the Coordinator in developing staff protocols
• Participates in quarterly staff meetings, assisting the Coordinator in the creation of a relevant agenda
• Delegates and ensures a continuous and even staff presence on the main gym floor, track level, and front desk
• Ensures the Fitness Centre maintains a professional, inclusive, and welcoming atmosphere
• Provides continual updates on Fitness Centre operations to the Coordinator, Fitness Centre and Manager, Health and Wellness where appropriate
• Ensures track closures are properly completed
• Ensures the Fitness Centre opens and closes as per scheduled operation hours
• Ensures accurate record keeping for the sake of risk management (cleaning and maintenance records, etc.)
• Tracks supply levels; notifies Coordinator when orders are necessary, ensuring operationa