ACADEMY OPERATIONS COORDINATOR
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Post Secondary School (preferred) Reports to: Academy Director and Sporting Operations Manager The Academy Operations Coordinator plays a vital role in supporting the day-to-day functions of the new youth academy of a professional women's soccer team. This position ensures the smooth and efficient administrative operation of the academy, including team logistics, scheduling, communication, compliance, and coordination with internal departments. The ideal candidate is detail-oriented, highly organized, proactive, and passionate about women’s sports and youth development. Additionally, this role will contribute to the development and execution of the club’s growing academy program , helping to establish a pipeline for future talent and community engagement. Administrative Support Assist the Academy Director, technical team, coaching staff, and performance team with administrative tasks. Manage scheduling for team meetings, training sessions, and departmental activities. Support team travel logistics, including flights, lodging, meals, itineraries, and per diems. Support training facility and match day operations logistics. Assist with equipment sourcing, ordering, inventory tracking, and distribution. Assist with tasks as needed during training sessions and camps. Assisting with scheduling and logistics for academy training sessions, ID camps, and tryouts. Helping organize academy player registration, waivers, and eligibility documentation. Supporting coordination between academy coaches, families, and front office. Assisting with community outreach efforts and partnerships related to youth development. Act as the point of contact for administrative matters, ensuring timely submission of required documents. Help track and report on league-mandated deadlines, rules, and policy updates. Assist in home and away match preparations, including credentials, transportation, locker room setup, and post-game logistics. Coordinate with departments including Marketing, Communications, HR, and Community Relations to ensure alignment and support of team initiatives. Ad Hoc Tasks: Handle miscellaneous tasks and projects as assigned, demonstrating flexibility and adaptability in a dynamic work environment. Bachelor’s degree or equivalent experience in Sports Management, Business Administration, or a related field. ~1–2 years of administrative or operations experience, preferably in a professional sports or team environment. ~ Proficient in Microsoft Office Suite (Excel, Word, Outlook) and Google Suite ~ Experience in soccer operations, youth sports administration, or working with athletes/coaching staff. Bilingual in English and French is a plus. Must be able to work flexible hours, including evenings, weekends, and holidays, based on team and match schedules. Some travel required (domestic and/or international). Health care package and paid vacation time. Competitive salary and benefits package. On-site parking Email our Sporting & Operations Manager, Tom Hall at tom.ca by Sunday, August 23rd.
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