Clerk C

Recruitment Details

Clerk C - Administrative Assistant

Department: Community Services

Designated Work Location: 395 Main Street

Position Type: Permanent, Full-time

Hours of Work: 8:30 a.m. to 4:30 p.m., Monday to Friday (35 hours per week)

Salary: $2,175.74 to $2,351.98bi-weekly as per the Clerk C Classification within the C.U.P.E. Collective Agreement

Employee Group: C.U.P.E.

Posting No.: 127425

Closing Date: October 7, 2026

Providing a wide range of services to over half of all Manitobans, The City of Winnipeg is one of the largest employers in Manitoba. We provide a comprehensive range of benefits and career opportunities to our employees. These include competitive salaries, employer-paid benefits, dental and vision care, pension plans, and maternity/parental leave programs. Additionally, we offer education, training, and staff development opportunities to ensure that our employees are equipped with the necessary skills to advance in their careers.

Our Benefits web page provides detailed information about the benefits we offer, and we encourage you to visit it for further information at City of Winnipeg Benefits . We take pride in fostering a , diverse , safe, and healthy workplace where our employees can thrive and achieve their full potential.

Flexible work arrangements, which may include flexible hours, remote work, or a hybrid of remote work may be available; subject to review and approval. Please note that Employees who are approved to work remotely are responsible for and must demonstrate that they are available to return to their Designated Work Location and/or other work location to attend meetings or attend other tasks that occur in person.

The City is committed to attracting and retaining a diverse, skilled workforce that is representative and reflective of the community we serve. Applications are encouraged from equity groups that have been and continue to be underrepresented at the City; Indigenous Peoples, Women, Racialized Peoples, Persons with Disabilities, 2SLGBTQQIA+ Peoples and Newcomers are encouraged to self-declare.

For the purpose of this recruitment, Equity may be a factor in selection.

In accordance with the applicable collective agreement(s), recruitment and promotion provisions will be considered prior to applying equity strategies. Where permitted, preference will be given to qualified applicants who self-identify as members of the equity group(s) listed above.

For the purpose of this recruitment, Equity may be a factor in selection. Consideration will be given to Indigenous Peoples, Persons with Disabilities and Newcomers. listed above.

Requests for Reasonable Accommodation will be accepted during the hiring process.

Preference to internal applicants may be applied.

Job Profile

Under the general direction of the Manager of Recreation Services, the Clerk C Administrative Assistant provides a broad range of administrative and secretarial support services for the Manager and the Division Administrative Team.

The Administrative Assistant is responsible for organizing work flow, records management including note taking, establishing and maintaining effective and efficient systems for reports, correspondence, and issues tracking; divisional priority identification and deadline control; scheduling of meetings and appointments, screening and referral of incoming inquiries and requests, information gathering and compilation and preparation of divisional correspondence, drafting of standard reports. The Administrative Assistant participates in the Division Team meetings recording minutes. The Administrative Assistant uses considerable initiative, discretion and judgment in undertaking the duties and responsibilities of this position.

As The Clerk C - Administrative Assistant You Will

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• Responsible for the development, daily operation, and maintenance of Divisional tracking systems.
  
• Provides / manages deadline control for issues relating to the Division.
  
• Responsible for the organization, maintenance and archiving of the Manager's electronic and hard copy files.
  
• Provides reception duties and receives, screens, forwards and/or responds to incoming requests and routine inquiries.
  
• Manages and distributes 311 service requests to appropriate recipients to support timely responses.
  
• Provides basic day-to-day administrative support duties as required (i.e., photocopying; materials, equipment, and supply renewal; faxing; printing; filing; mail; etc.)
  
• Arranges appointments and attends meetings and prepares minutes as requested.
  
• Develops and maintains a system of current issues being dealt with by the Division and Department.
  
• Researches and compiles information and prepares reports and res