Jobs (Calgary): Admin & Facilities Coordinator - Vertigo Theatre

The Virgin Trial – Alberta Theatre Projects The Virgin Trial Alberta Theatre Projects

The Virgin Trial – Alberta Theatre Projects The Virgin Trial Alberta Theatre Projects

Directed by : Glynis Leyshon
Written by : Kate Hennig
Actors Pictured : Nigel Shawn Williams, Jamie Konchak, Emma Houghton, Conrad Belau & Sarah Orenstein
Set Design : Scott Reid.
Lighting Design : David Fraser
Costume Design : Heather Moore
Photo : Benjamin Laird

Photo Credits

Directed by : Glynis Leyshon
Written by : Kate Hennig
Actors Pictured : Nigel Shawn Williams, Jamie Konchak, Emma Houghton, Conrad Belau & Sarah Orenstein
Set Design : Scott Reid.
Lighting Design : David Fraser
Costume Design : Heather Moore
Photo : Benjamin Laird

About Vertigo Theatre

Vertigo Theatre is a premiere cultural institution in Calgary and has entertained audiences for over 47 years with high-quality programming. It is the only theatre in North America that produces a season based entirely in the intrigue and mystery genre. Located at the base of the Calgary Tower, the Vertigo complex is home to our administration & ticket offices, rehearsal hall, and two performance venues. We cater to a diverse audience including young adults, students, urban professionals, and seniors.

The Ideal Candidate

Vertigo Theatre is seeking a highly personable individual with impeccable attention to detail to join our team. The Admin & Facilities Coordinator position is an integral member of the administrative team, who is able to undertake a variety of tasks and works well under pressure. Directly supporting the Company Manager and the Executive Director, this individual is comfortable working with a high degree of activity, a fast-paced office environment, and the need to assist multiple departments throughout the year. This is an excellent opportunity for an individual with an interest in the arts or non-profit sector. This is an on-site position.

Duties and Responsibilities

Administration

• Working at an open concept reception desk in the main office assisting all visitors and coordinating incoming and outgoing mail and shipping.
• Assisting in maintaining administrative files, databases, and calendars
• Ensuring that all business, liquor, and food licenses are renewed with the appropriate authorities prior to their annual deadlines
• Coordination of the Executive Director and admin team schedules
• Primary Board of Directors Liaison responsible for coordinating meetings, correspondence, and annual filings
  • Taking minutes at all board meetings and committee meetings as required
• Updating, creating and distributing company documents
• Ordering supplies and coordinating deliveries as needed
• Arranging couriers for rapid delivery of paperwork or packages
• Overseeing the computer network and coordinating repairs and upgrades with the IT consultant
• Performing preliminary troubleshooting and basic IT repairs
• Planning and executing staff events
• Taking excess recycling (including bar recycling) to the garbage room weekly
• Researching, executing, and tracking large purchases
• Oversight and upkeep of the company break rooms, including the administrative office kitchen, 2 bar serveries, and both greenrooms
• Other responsibilities as determined in agreement with the Company Manager and the Executive Director

Board of Directors

• Primary Board of Directors Liaison responsible for coordinating meetings, correspondence, and annual filings
• Providing general administrative support to the board, such as managing records and correspondence
• Preparing board meeting packages and ensuring timely and accurate information flow
• Taking minutes at all board meetings and committee meetings as required

Artistic

• Compiling artist lists as required
• Assisting with audition processes and season contr