HR Administrator

HR Administrator

Department: People and Communications

Type: Contract - 15 Month

Location: Toronto (Hybrid)

Posting Date: October 1, 2026

At OPTrust, paying pensions today, preserving pensions for tomorrow is our mission and business.

When you choose OPTrust, you join a team of smart, talented people who fuel our success and have a passion for pensions.

Everyone at OPTrust – in Toronto, London and Sydney – makes a meaningful impact.

Our culture is driven by team members with different backgrounds and perspectives creating an inclusive and fulfilling place to work for everyone.

We work in a fast-paced environment, but we find time to have fun and give back to the community.

What OPTrust offers you

Unique culture rooted in our core values – collaboration and teamwork, integrity, respect, flexibility, excellence and continuous improvement.

A purpose-driven environment where we all work towards the common goal of paying pensions today and preserving pensions for tomorrow.

A flexible, hybrid work model.

Comprehensive benefits focused on your health and wellness, including dental, vision and extended health benefits, as well as membership in our world-class defined benefit pension plan.

Optional membership in our world-class defined benefit pension plan.

A dedicated inclusion, diversity and equity strategy with meaningful opportunities to participate, including our employee-led resource groups.

About the role

This position provides senior-level support to the Head of the People and Communications team by assisting with daily administrative, operational and ad-hoc projects.

What you'll do

• Appropriately handle inquiries while maintaining confidentiality and discretion on all matters.
• Build and maintain trusted cross-functional relationships through accurate support and timely follow up.
• Coordinate meetings, including meetings with senior leadership and internal and external partners, and assist in preparing materials and agendas.
• Assist with drafting, editing, proofreading, and distributing HR correspondence and materials as needed.
• Manage calendars and provide other support services, as necessary, for the People and Communications.
• Liaise with other EAs at OPTrust, keeping them informed of relevant divisional and corporate updates.
• Reconcile expenses and accounting entries and assist with processing invoices and expenses for the Head of People and the management team through Concur.
• Organize and execute team-building and corporate events for the People and Communications and OPTrust, including procuring vendors, recommending logistics, negotiating prices, creating agendas, and overseeing events.
• Lead the planning and delivery of key employee programs and events that enhance engagement, recognition, and workplace culture, including Service Awards, Employee Appreciation Day, and other organizational initiatives.
• Performs other duties as assigned.
• Ensure clear understanding and adherence of all OPTrust's policies, procedures, guidelines as well as living our values and fostering an inclusive culture.

What you bring

• 4 years of administrative experience, including at least 2 years supporting a senior executive in a fast-paced organization.
• College or university degree preferred.
• Experience in the financial services industry is an asset.
• Effective organizational skills and ability to efficiently multitask and prioritize work.
• Demonstrated proficiency with Microsoft Office, including Word, Excel and PowerPoint, CoPilot and Adobe applications.
• Takes initiative by bringing forward ideas that add value to the team.
• Experience using software and platforms such as Concur's expense reporting module and Workday.
• Demonstrated ability to communicate and interact effectively at all levels of the organization.
• Discretion and good judgment when dealing with sensitive and confidential matters.
• Detail-oriented, with the ability to plan work by defining objectives and anticipating needs and priorities.
• Effective written communication skills to compose a variety of correspondence and ensure the accuracy of materials.th Effective communication skills to work with employees across the organization.
• Exemplify OPTrust's values: collaboration and teamwork, integrity, respect, flexibility, excellence, and continuous improvement.

This posting is for an existing vacancy.

The base salary range for this position ranges from $67,000 to $80,000.

The exact placement within the range will vary based on a variety of factors including: the candidate's knowledge, skills and experience relative to the requirements of the role, in