Finance Manager

Salary Range: $65,000.00 To $85,000.00 Annually

Key Responsibilities

Financial Management and Reporting

• Oversee day-to-day accounting functions, including accounts payable, accounts receivable, general ledger, banking, and account reconciliations.
• Ensure financial transactions are properly authorized, coded, recorded, and supported.
• Lead monthly, quarterly, and year-end closing processes.
• Prepare timely and accurate financial statements, management reports, reconciliations, and supporting schedules.
• Monitor cash flow and banking activities and prepare cash-flow projections.
• Maintain accurate and organized financial records in accordance with audit, legal, and funding requirements.
• Prepare applicable HST rebate claims and other regulatory filings.

Budgeting and Forecasting

• Lead the annual budgeting process in collaboration with senior leadership and program managers.
• Prepare financial forecasts, projections, and variance analyses.
• Monitor departmental and program budgets and identify financial risks, pressures, and opportunities.
• Provide financial analysis and recommendations to support organizational decision-making.
• Assist managers in understanding their budgets, expenditures, and financial responsibilities.
• Support the preparation of program budgets, grant applications, and funding proposals.

Funding and Grant Compliance

• Oversee the financial administration of government funding, grants, donations, and other revenue sources.
• Ensure revenues and expenses are accurately allocated across programs, departments, and funding sources.
• Review funding agreements and establish appropriate tracking and reporting requirements.
• Prepare and review financial reports, claims, reconciliations, and supporting documentation for funders.
• Monitor funding deadlines and ensure reports are complete, accurate, and submitted on time.
• Work with program managers to address budget variances and maintain compliance with funding agreements.

Payroll Oversight

• Oversee payroll processing for more than 80 employees, ensuring accuracy and timeliness.
• Review payroll reports, employee changes, deductions, remittances, and reconciliations.
• Ensure compliance with applicable payroll, tax, employment, and organizational requirements.
• Collaborate with Human Resources regarding payroll changes, benefits, vacation accruals, and employee records.
• Support the preparation and review of T4s, Records of Employment, and other payroll-related filings.

Audit, Compliance and Internal Controls

• Coordinate the annual external audit and serve as the primary contact for auditors.
• Prepare audit schedules, working papers, reconciliations, and supporting documents.
• Support the preparation of year-end financial statements.
• Ensure compliance with Canadian accounting standards for not-for-profit organizations, CRA requirements, funding agreements, and organizational policies.
• Develop, document, implement, and regularly review financial policies, procedures, and internal controls.
• Identify financial risks and recommend appropriate corrective actions.
• Prepare financial information for senior leadership, the Finance Committee, and the Board of Directors.

Leadership and Collaboration

• Supervise, coach, and support finance staff.
• Review and approve the work of finance team members.
• Establish clear priorities, responsibilities, and performance expectations.
• Provide financial guidance and training for managers and employees.
• Collaborate with senior leadership, program teams, Human Resources, funders, auditors, financial institutions, and vendors.
• Support improvements to accounting systems, financial processes, and reporting tools.
• Participate in organizational planning and special projects.
• Perform other related duties as assigned.

Qualifications

• Degree in accounting, finance, business administration, or related field.
• Chartered Professional Accountant designation is strongly preferred.
• Minimum five years of accounting and financial management experience.
  • At least two years of experience in a nonprofit, charitable, community service, healthcare, or publicly funded organization is preferred.
  • Experience with budgeting, forecasting, financial reporting, audits, fund accounting, and funding agreements.
• Experience overseeing payroll in a medium-sized organization.
• Previous experience supervising or leading finance staff.
  • Kn