HR Assistant

Looking to gain experience in event coordination and crew recruitment? Join our HR team and build your skills while helping bring Shambhala to life, from the office to the Farm

• This full-time, temporary position will be based primarily at our head office on Baker Street in beautiful Nelson, BC.

• Contract Dates: This position runs from Feb. 8 until Aug. 27, 2027.

• Festival Site Work: The successful candidates will also be required to work on-site at the festival location near Salmo, BC for about 1 month each July.

The HR Assistant supports the Human Resources department by assisting with recruitment and hiring, facilitating communication, supervising volunteers, managing post-show administrative tasks, and helping with the day-to-day operations to ensure the department runs smoothly and efficiently.

Roles & Responsibilities:

• Assist the HR department throughout the full recruitment cycle, including sourcing candidates, conducting online interviews, preparing job offers, and managing contracts and agreements.

• Address employee concerns, grievances, and conflicts fairly and confidentially.

• Build, assign, amend, and manage employee schedules efficiently using various software.

• Supervise and support HR volunteers by providing guidance and problem-solving as they complete tasks, check in crew members, and issue credentials with accuracy and professionalism.

• Assist new crew members in filling out paperwork and identifying missing or incorrect paperwork.

• Answer emails and field general inquiries from crew.

• Provide administrative support to the Human Resources team and assist with additional tasks or workload as needed.

• Assist with the organization and implementation of training materials for all crew.

• Provide exceptional service and support to crew members, ensuring a friendly and welcoming experience at every point of contact.

• Assist with post-show wrap-up activities, including reviewing hours, verifying records, entering reviews, supporting final payroll and volunteer deposit processes.

• Identify and prioritize communications and responsibilities.

• Performs other duties as assigned.

Qualifications:

• Above-average computer skills and experience using Google Suite.

• Ability to quickly learn new software.

• Experience with festivals and events is an asset.

• Organization and analytical thinking skills are necessary for this role.

• Good verbal and written communication skills.

• Previous work experience as an HR Assistant or similar role is an asset.

• Previous supervisory experience is an asset.

• Hospitality or Customer Service experience is an asset.

• Certification in Human Resources Management or relevant fields is an asset, but not required.

Attributes & Capabilities:

• Motivated individual who is driven to complete tasks and succeed.

• Meticulous attention to detail.

• Outgoing personality and a team player.

• Courteous, competent, and persuasive. Be a clear communicator.

• Flexible and able to respond to changes in working conditions.

• Ability to maintain confidentiality and exercise discretion.

• Patient in performing repetitive tasks.

• Strong time management & critical thinking skills.

• Ensures compliance with all HR policies.

• Ability to work in a culturally diverse work space without personal judgments or bias.

• Reflect the Shambhala spirit through kindness, inclusivity, and a welcoming