Estimating and Procurement Manager

Job Title: Estimating and Procurement Manager

Company: Tartan Homes

Reports to: Director of Operations

Salary Range: $110,000 - $130,000

Location: 38 Colonnade Road North, Nepean, ON

Vacancy Status: This is an active job opening. Tartan Homes is actively hiring for this position.

About Us

Tartan is an Ottawa new home builder that has been building in communities across Canada’s capital for more than 50 years. Tartan homes are built better, look better, and live better - setting them apart from other builders. With high quality finishes, standard finished basements and more, it’s no wonder Tartan Homes are in a class all their own

As part of the Taggart Group, Tartan is a proud, family-owned business benefiting from long-standing stability and continued growth, offering a variety of opportunities for those looking to get hands-on experience and build a lasting career.

At Taggart, you will be part of something bigger, and what you do today will make an impact for years to come. We believe in your success.

Building integrity, quality, and community together.

About this Role

The Estimating and Procurement Manager leads the estimating, costing, tendering, purchasing, procurement and contract-administration functions for Tartan Homes. The role provides oversight for base-home estimates, upgrades, extras, custom changes, take-offs, pricing, purchase orders and related systems, ensuring information is accurate, complete and aligned with construction requirements, sales commitments and financial objectives. Working closely with the Director of Operations and key internal and external stakeholders, the Estimating and Procurement Manager strengthens processes and controls, resolves systemic issues, maintains effective subcontractor, supplier and vendor relationships, and leads Estimating and Purchasing resources to support timely, consistent and successful project execution.

Key Responsibilities

CONTRACTS & TENDER MANAGEMENT

• Prepare and administer construction contracts, scopes of work, tender documents and subcontractor agreements.
• Manage the full tender process, including packages, bids, pricing comparisons, scope clarification and award recommendations.
• Partner with the Director of Operations on contract reviews, bid acceptance and decision making.
• Oversee subcontractor setup, bid management, contract documentation and systems for timely, accurate execution.
• Clearly document and communicate contract terms, specifications, scope, pricing and workmanship expectations.

ESTIMATING & PURCHASING

• Oversee estimating for all homes, including base builds, upgrades, extras, RFPs, custom changes, take-offs and costing.
• Advise on construction feasibility, trade impacts, drawings, specifications and non-standard requests.
• Ensure estimates, pricing and construction requirements are accurate, complete and aligned with Sales, Design Centre and operational commitments.
• Audit estimates, job summaries and purchase orders for accuracy, completeness and compliance.
• Oversee NewStar product codes, estimating data and pricing controls supporting accurate purchase order creation and maintenance.
• Work with Accounting on budgets, costing, financial data, PO and invoice discrepancies and cost variances; escalated material issues to the Director of Operations.
• Advise senior management on prospective projects, product decisions and construction requirements.
• Maintain strong subcontractor, supplier and vendor relationships that support competitive pricing, reliable service and contract execution.

SYSTEMS, PROCESS & DATA MANAGEMENT

• Maintain accurate, consistent estimating, pricing, product and contract data across NewStar and related systems.
• Develop, enforce and improve estimating and purchasing procedures, standards, tools and best practices.
• Resolve root causes affecting estimating accuracy, workflow efficiency and cross-functional coordination.
• Coordinate estimating information across departments; assign follow-ups and monitor completion.

TEAM & CROSS-FUNCTIONAL LEADERSHIP

• Lead Estimating and Purchasing team, including workload planning, coaching, development and performance oversight.