Confidential Secretary
4 days ago
Position Overview The City of Prince Albert invites applications for the permanent part-time position of Confidential Secretary in the Mayor's Office. The Confidential Secretary plays a critical administrative and coordination role in the Mayor’s Office, while also providing support to the City Manager’s Office as required. This position demands exceptional discretion, sound judgment, and a high level of professionalism. As a key point of contact for elected officials, City administration, external partners, and the public, the Confidential Secretary ensures the smooth flow of information and supports effective decision-making. The successful candidate will demonstrate a strong commitment to confidentiality, outstanding customer service, excellent time management and organizational abilities, and superior written and verbal communication skills. Hours: Mon‑Fri from 8am‑2pm, with a start date of Jan 2026. Qualifications Diploma or Certificate in Office Administration or a related field from a recognized post-secondary institution. Minimum of three (3) years of executive-level administrative experience, preferably within a political, governmental, or senior executive environment. High level of proficiency in MS Office Suite (Outlook, Word, Excel, PowerPoint), Adobe Acrobat, and other office software. Knowledge of municipal government operations, structure, and functions is considered an asset. Major Duties & Responsibilities Provide comprehensive administrative support to the Mayor, City Council, and the Executive Assistant, and support the City Manager’s Office as required. Coordinate and manage complex calendars for the Mayor and City Manager, ensuring efficient scheduling and prioritization. Respond professionally to inquiries from City Council, internal departments, external stakeholders, and the public, determining appropriate action, resolution, or follow-up. Plan, organize, and support meetings and events, including media coordination, facility bookings, room setup, catering, agendas, and logistics. Manage and prioritize incoming correspondence, identifying emerging issues and ensuring timely and accurate responses. Draft, edit, and distribute professional business correspondence with clarity, accuracy, and appropriate tone. Maintain accurate and compliant physical and electronic records in accordance with corporate standards and legislative requirements. Summarize meeting discussions, identifying key points, decisions, and action items. Coordinate registrations, travel arrangements, and accommodations for conferences, conventions, and external meetings. Process invoices, credit card reconciliations, and expense claims accurately and in compliance with policy. Assist with daily mail distribution, coordinate office supply procurement and schedule office equipment maintenance as required. Perform other related duties as assigned. Key Knowledge, Technical Skills & Abilities Exceptional verbal communication skills including the ability to remain calm, respectful, and professional when interacting with individuals presenting complex or challenging concerns. Strong written communication skills with demonstrated experience drafting clear and accurate business correspondence. Proven ability to manage changing priorities in a time-sensitive environment. Strong ability to condense complex or lengthy meeting discussions into concise, actionable summaries. Demonstrated ability to exercise discretion, diplomacy, independent judgment, and strict confidentiality at all times. #J-18808-Ljbffr
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Confidential Secretary
5 days ago
Prince Albert, Canada Njoyn Full timePosition Overview The City of Prince Albert invites applications for the permanent part-time position of Confidential Secretary in the Mayor's Office. The Confidential Secretary plays a critical administrative and coordination role in the Mayor’s Office, while also providing support to the City Manager’s Office as required. This position demands...
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Confidential Secretary
3 days ago
Prince Albert, Canada Njoyn Full timePosition Overview The City of Prince Albert invites applications for the permanent part-time position of Confidential Secretary in the Mayor's Office. The Confidential Secretary plays a critical administrative and coordination role in the Mayor’s Office, while also providing support to the City Manager’s Office as required. This position demands...
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Confidential Secretary
6 days ago
Prince Albert, Saskatchewan, SV P Canada City of Prince Albert Full time $50,000 - $60,000 per yearPosition Overview:The City of Prince Albert invites applications for the permanent part time position of Confidential Secretary in the Mayor's Office. The Confidential Secretary plays a critical administrative and coordination role in the Mayor's Office, while also providing support to the City Manager's Office as required. This position demands...
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Executive Secretary to the Mayor – Part-Time
5 days ago
Prince Albert, Canada Njoyn Full timeA municipal government office in Prince Albert is seeking a Confidential Secretary to provide critical administrative support in the Mayor's Office. This permanent part-time position demands exceptional discretion and professionalism. The successful candidate will have strong communication skills and proven office administration experience, along with...
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Executive Secretary to the Mayor – Part-Time
4 days ago
Prince Albert, Canada Njoyn Full timeA municipal government office in Prince Albert is seeking a Confidential Secretary to provide critical administrative support in the Mayor's Office. This permanent part-time position demands exceptional discretion and professionalism. The successful candidate will have strong communication skills and proven office administration experience, along with...
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Executive Secretary to the Mayor – Part-Time
3 days ago
Prince Albert, Canada Njoyn Full timeA municipal government office in Prince Albert is seeking a Confidential Secretary to provide critical administrative support in the Mayor's Office. This permanent part-time position demands exceptional discretion and professionalism. The successful candidate will have strong communication skills and proven office administration experience, along with...
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Prince Albert, Canada Saskatchewan Rivers Public School Division Full time**CURRENT LOCATION**:Queen Mary Public School and/or other locations to be determined*** **_(with the understanding that you are employed by the Saskatchewan Rivers Public School Division)_**_ _ **POSITION**:Temporary Full-Time **STARTING DATE**: December 2, 2024, or as mutually agreed upon **ENDING DATE**: June 27, 2025 **POSTING DATE**: November 25,...
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Medical Secretary
3 weeks ago
Prince Edward Island (PE), Canada Health PEI Full timeAs a member of the collaborative team, the Medical Secretary 2 ensures the smooth and efficient operation of the service by providing administrative and secretarial support to medical and clinical staff of the Provincial Geriatric Program. The Medical Secretary 2 has considerable contact with the patients and family members who have a variety of complex...
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Replacement School Secretary
10 hours ago
Prince George, BC VK Y, Canada School District 57 Full time $39,840 - $83,600 per yearTITLE: REPLACEMENTSCHOOL SECRETARY - 35 HoursDEPARTMENT: AllschoolsREPORTS TO: PrincipalWAGE: $ $30.90 hourly wage effective July 1, 2024SUMMARY:Under general direction the School Secretary performs secretarial, clerical, record keeping, and reception duties for the school office. She/he works cooperatively with other staff, students, parents and the...
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Clerical Associate
2 weeks ago
Prince Albert, Canada SaskTel Full time**POSITION OVERVIEW** Ensures the efficient, effective and professional operation of Tier II Management by providing administrative support and assistance. Responsibilities include organizing, scheduling, coordinating and expediting a variety of administrative work for the department. **TYPICAL DUTIES & RESPONSIBILITIES** (Not all inclusive or applicable...
