Accounts Payable Coordinator

Job Description

Here at Rakuten Kobo Inc. we offer a casual working start-up environment and a group of friendly and talented individuals. Our employees rank us highly in terms of commitment to work/life balance. We realize that for our people to be innovative, creative and passionate they need to feel valued and supported.

Here at Rakuten Kobo Inc. we offer a casual working start-up environment and a group of friendly and talented individuals. Our employees rank us highly in terms of commitment to work/life balance. We realize that for our people to be innovative, creative and passionate they need to feel valued and supported.

If you're looking for a company that inspires passion, personal, and professional growth - join Kobo and come help us on our mission of making reading lives better.

The Role

Rakuten Kobo Inc. is looking for an Accounts Payable Coordinator to join our Finance team for a 12 month contract The team is an energetic and dedicated group of professionals that are highly involved in all facets of the business through the delivery of exceptional stakeholder value. Reporting to the Accounts Payable Manager, the Accounts Payable Coordinator plays a vital role in contributing to Kobo's controllership team and supporting financial accounting functions. The Accounts Payable Coordinator will be responsible for supporting the Accounts Payable Manager in the accounts payable function, procurement process, supporting general accounting processes, and assisting with month-end close procedures.

The Person

This person will need a keen sense of attention to detail, have great interpersonal skills, adapt, learn quickly, and be able to work under strict and tight deadlines. An eagerness to want to improve and drive results is expected. The role is an integral part of our operations, which makes the responsibilities crucial to ensuring our accounts payable processes are operating effectively.

Key Responsibilities

• Process vendor invoices by collecting, reviewing, and inputting invoice details into our financial systems.
• Liaison with department owners and vendors on obtaining supporting invoices, approvals, and resolving financial related inquiries.
• Process Global Tax remittances payments required on a monthly basis and within the defined timelines
• Prepare and provide for review, all payments to be paid on a weekly basis, based on the terms set with vendors and/or deadlines internally set.
• Oversight of procurement process, including assurances of policy measures, inclusion of contract, and approvals obtained.
• Initiating payments via multiple payment instruments on various banking platforms, with a solid understanding of key input data ie. ACH/EFT, Wires, International IBAN
• Prepare subledger to GL reconciliation for accounts payable, including aging and actions on issue resolutions, support for accrued liabilities, and various other balance sheet accounts.
• Support the Accounting Manager in the financial accounting and period end close administration.
• Ad hoc project supporting the Controllership team as required.

Required

The Skillset:

• Post-secondary degree with a focus on Accounting
• At least two to three years of Accounts Payable experience
• Highly analytical and profound attention to detail
• Ability to pivot effectively with process changes and minimal disruption to the business
• Takes initiative to identify and voice areas of process improvement to increase efficiencies
• Advanced proficiency in Microsoft Excel
• Candidates should be professional, energetic, and very pro active
• Exceptional communication skills, both verbal and written
• Excellent interpersonal skills
• Outstanding organizational skills and process oriented
• Personable, team player with a "can do" attitude
• Ability to work effectively in both a collaborative and independent environment, escalating issues when necessary

The Perks

• Flexible hours and hybrid remote working environment
• Subsidized in-office lunches
• Four extended long weekends in the summer
• Full benefits starting from your first day
• Work From Anywhere Program for up to 3 months (90 days)
• Lifestyle spending account
• Free Kobo de