Construction Documentation

Are you looking for a role where you can help keep complex construction projects organized, compliant, and on track? Can you see yourself coordinating critical project documentation and records while supporting the successful delivery of major construction initiatives? If you answered yes, this may be the job for you. Our Chalk River location is looking for a Construction Documentation & Records Coordinator to provide administrative coordination and records management support for Construction Management activities.

What you will be doing

• Coordinating the preparation, circulation, and filing of Construction documentation, including Construction Initiation Requests (CIRs), Construction Package Checklists (CPCs), Construction Readiness Reviews (CRRs), Construction Completion Assurance (CCA) documents, and Construction Turnover Records (CTORs).
• Maintaining construction documentation in approved repositories and supporting compliance with records retention and preservation requirements.
• Tracking administrative documentation status, including document location, required fields, signatures, links, attachments, and filing status, and communicating documentation status information to Construction Management.
• Scheduling and coordinating construction‑related meetings required to support approved procedures, including meetings associated with construction documentation and records.
• Preparing, distributing, filing meeting minutes, and maintaining administrative action logs, based on direction from accountable meeting participants and in accordance with approved procedures.
• Coordinating document version control, document distribution, administrative tracking activities, and records filing in support of Project Teams, Contract Teams, and Construction personnel.
• Ensuring approved documentation is filed in the Electronic Record Documentation Management System ( ERDMS) or other approved repositories in accordance with records‑management standards.
• Maintaining Construction Packages as administrative records packages, including supporting documents, approved forms, links, and filing structures.
• Coordinating document handover, retention, and archiving activities at project, contract, or construction completion, in accordance with applicable records‑management requirements.
• Examining construction documentation for the presence of required fields, signatures, attachments, links, and filing information in accordance with approved procedures.
• Coordinating documentation status updates and routing matters requiring technical review, readiness decisions, authorization, phase progression decisions, field execution direction, contractor management, or deliverable acceptance to the accountable personnel identified in approved procedures.
• Providing administrative coordination support for construction documentation, meeting records, action logs, and records filing in accordance with approved procedures.
• Maintaining project and contract documentation structures, folders, repositories, and tracking tools used to support Construction Management documentation processes.
• Supporting the establishment, organization, maintenance, and archival preparation of Construction Package structures in accordance with approved procedures and records management requirements.
• Providing administrative support to personnel in locating and retrieving construction documentation and records maintained within approved information‑management systems.
• Participating in initiatives aimed at improving administrative efficiency, document‑control practices, and records‑management processes within Construction Management.
• Participating in reviews of documentation processes, forms, filing practices, and administrative workflows to support approved continuous improvement initiatives.
• Supporting implementation of approved process improvements affecting construction documentation, records management, and administrative coordination activities.
• Other duties as assigned by your manager.

What We Are Looking For

• Education
  • College diploma or university degree in Business Administration, Records Management, Information Management, Project Administration, Construction Administration, or a related discipline from an accredited institution.
• Experience
  • Minimum 4 years of relevant experience in administrative coordination, document control, records management, project administration, or information management, preferably in a regulated, construction, engineering, nuclear, or procedurally driven environment
• Knowledge, Skills & Abilities
  • Strong knowledge of administrative coordination, document‑control practices, and records‑management principles.
  • Ability to coordinate, track, file, and retriev