Sales & Contracts Coordinator
4 weeks ago
Role description The Sales & Contracts Coordinator will serve as a critical link between the sales, legal, finance, and operations teams. This role is responsible for preparing, reviewing, and managing customer contracts, maintaining accurate sales records, and ensuring compliance with internal policies and external regulations. The ideal candidate is process‑driven, collaborative, and thrives in a fast‑paced software environment. Duties and Responsibilities Contract Management Draft, review, and coordinate customer contracts, amendments, NDAs, and renewals. Ensure contracts comply with company policies, legal requirements, and business objectives. Track contract lifecycles, approvals, and signatures using contract management systems. Sales Operations Support Support sales team with proposals, quotes, and deal documentation. Maintain CRM records (e.g., Salesforce/HubSpot) to ensure data accuracy and reporting reliability. Assist with pricing approvals, order processing, and renewals management. Collaboration & Communication Act as liaison between sales, legal, finance, and customer success teams. Coordinate deal desk activities, ensuring timely responses to sales requests. Provide guidance to sales staff on standard contract terms and policies. Compliance & Process Improvement Monitor adherence to internal approval workflows and delegation of authority. Identify opportunities to streamline sales and contracting processes. Support audits and reporting requirements related to sales contracts. Skills Strong proficiency with CRM systems (Odoo, HubSpot) and contract management tools (DocuSign, Adobe, etc.). Solid knowledge of software sales cycles and business models. Excellent written and verbal communication skills. Advanced organizational and document management abilities. Strong analytical and problem‑solving skills with attention to detail. Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, etc.). Competencies Attention to Detail: Ensures accuracy in contract documentation and sales records. Collaboration: Works effectively across sales, legal, finance, and customer success teams. Customer Orientation: Supports sales teams in delivering a seamless customer experience. Time Management: Manages multiple priorities and deadlines in a fast‑paced environment. Process Orientation: Identifies opportunities to improve workflows and operational efficiency. Adaptability: Thrives in a dynamic software environment with evolving priorities. Confidentiality & Integrity: Handles sensitive information with discretion and professionalism. Qualifications & Requirements Required: 2+ years of experience in contract administration, sales operations, or a related role (preferably in software). Understanding of revenue recognition principles and commercial contract structures is a plus. Familiarity with data privacy, security, or compliance standards relevant to software contracts preferred. Desired: Experience in geological/geophysical software sales within the E&P industry. Experience in O&G Industry. Bachelor’s degree in Business Administration, Law, or related field (or equivalent work experience). Travel Ability and willingness to travel when required. #J-18808-Ljbffr
-
Sales & Contracts Coordinator
4 weeks ago
Calgary, Canada GeoSoftware Full timeRole description The Sales & Contracts Coordinator will serve as a critical link between the sales, legal, finance, and operations teams. This role is responsible for preparing, reviewing, and managing customer contracts, maintaining accurate sales records, and ensuring compliance with internal policies and external regulations. The ideal candidate is...
-
Sales & Contracts Coordinator
3 weeks ago
Calgary, Canada GeoSoftware Full timeRole description The Sales & Contracts Coordinator will serve as a critical link between the sales, legal, finance, and operations teams. This role is responsible for preparing, reviewing, and managing customer contracts, maintaining accurate sales records, and ensuring compliance with internal policies and external regulations. The ideal candidate is...
-
Sales & Contracts Coordinator
4 days ago
Calgary, Alberta, Canada GeoSoftware Full timeRole descriptionThe Sales & Contracts Coordinator will serve as a critical link between the sales, legal, finance, and operations teams. This role is responsible for preparing, reviewing, and managing customer contracts, maintaining accurate sales records, and ensuring compliance with internal policies and external regulations. The ideal candidate is...
-
Sales & Contracts Coordinator
2 weeks ago
Calgary, Alberta, TP C, Canada GeoSoftware Full time $80,000 - $120,000 per yearRole descriptionThe Sales & Contracts Coordinator will serve as a critical link between the sales, legal, finance, and operations teams. This role is responsible for preparing, reviewing, and managing customer contracts, maintaining accurate sales records, and ensuring compliance with internal policies and external regulations. The ideal candidate is...
-
Sales & Marketing Coordinator — 8-Month Contract
4 weeks ago
Calgary, Canada Charton Hobbs Full timeA leading spirits importer in Calgary is seeking a Sales & Marketing Coordinator for an 8-month contract. The ideal candidate should be proficient in Excel and graphic design, possess effective communication skills, and be able to manage multiple tasks. The role supports the sales team with inventory updates, sales materials, and marketing efforts including...
-
Sales & Marketing Coordinator — 8-Month Contract
4 weeks ago
Calgary, Canada Charton Hobbs Full timeA leading spirits importer in Calgary is seeking a Sales & Marketing Coordinator for an 8-month contract. The ideal candidate should be proficient in Excel and graphic design, possess effective communication skills, and be able to manage multiple tasks. The role supports the sales team with inventory updates, sales materials, and marketing efforts including...
-
Sales Coordinator
6 days ago
Calgary, Canada Douglas Homes Ltd Full time**Come Grow with Us!** Douglas Homes is a recognized home builder in Airdrie, Cochrane, Chestermere, and Calgary. We are excited to share that our company is growing, and we have a great opportunity for you to build your career as a Sales Coordinator. If you are a detail-oriented, organized and passionate about customer service this could be the next...
-
Sales Coordinator
6 hours ago
Calgary, Canada Alt Full time**JOB SUMMARY** Reporting to the General Manager, the Sales Coordinator will provide support for the Sales team **WHAT WE OFFER** - A percentage of the group insurance is paid by the employer for full time employees - Promotional rate to discover Germain Hôtels properties through Canada - Opportunities to develop your career within a growing company...
-
Contract Partner Coordinator
6 days ago
Calgary, Canada Big Rock Brewery Full time_In 1985, Ed McNally founded Big Rock Brewery Inc. (“Big Rock”) to contest the time's beer trends. Three bold, European-inspired offerings forged an industry at a time heavy on easy drinking lagers and light on flavour. Today, our extensive portfolio of signature beers, ongoing seasonal offerings, ciders (Rock Creek Cider® series) hard teas (White...
-
Contract & Sales Operations Specialist
4 weeks ago
Calgary, Canada GeoSoftware Full timeA leading software company in Calgary seeks a Sales & Contracts Coordinator to serve as a critical link among sales, legal, and finance teams. The ideal candidate has over 2 years of experience in contract administration and is proficient with CRM systems like Odoo and HubSpot. This role involves drafting and managing customer contracts, supporting sales...
