Manager, CEO’s Office, Governance and Strategic Initiatives

Job Title:Manager, CEO’s Office, Governance and Strategic Initiatives Total Hours of work per week:40 hours/week Compensation Amount / Range:$80,000-90,000 annually Is Artificial Intelligence used for screening or assessment of candidates☐Yes ☒ No This respected community health centre is dedicated to advancing health equity across Toronto. It delivers high-quality, integrated primary health care through an interdisciplinary team that includes primary care providers, mental health clinicians, health promoters, and community support professionals. Location:The office is located in Toronto (East), Ontario, and the Manager, CEO’s Office, Governance and Strategic Initiatives is expected to maintain a strong on-site presence, working primarily in the office four to five days per week. Consistent in-person availability is required to effectively support executive operations, Board and Committee functions, and organization-wide strategic initiatives. Flexibility to work outside of standard business hours is also required on a limited basis (approximately 2–5 evenings per month) to support Board and Committee meetings and other essential responsibilities. The role also includes some local travel between organizational sites. Position Description The Manager, CEO’s Office, Governance and Strategic Initiatives provides leadership across governance operations and executive coordination, supporting the effective functioning of the CEO’s Office, strengthening Board governance and compliance, and advancing strategic alignment across the organization. This is an individual contributor role, with accountability for independently leading and delivering high-quality work across these areas. The role is well suited to a self-directed professional who takes initiative, leads work autonomously, and produces accurate, thorough, and well-organized outputs in environments where processes may still be evolving. The successful candidate demonstrates strong time-management and prioritization skills, effectively balancing multiple, concurrent priorities in a fast-paced setting while exercising sound judgment and attention to detail. An excellent communicator and strategic thinker, they convey complex information clearly to diverse audiences and are motivated by purpose-driven work. Key Accountabilities Governance Leadership (35%) Lead coordination and administration of board and committee meetings Oversee agenda development, briefing materials, minutes, and follow-up tracking Maintain governance records, policies, charters, and compliance documentation Support board recruitment, onboarding, and annual governance processes Ensure adherence to best practices in non-profit governance Executive Operations & Advisory Support (35%) Manage the workflow, priorities, and communications of the CEO’s office Prepare executive briefings, backgrounders, and strategic documents Support CEO engagement with external partners, funders, and stakeholders Ensure alignment of organizational activities with CEO direction Track organizational priorities, ensuring follow-up and timely execution Serve as a liaison between the CEO and internal departments Support integration of major initiatives, reporting cycles, and organizational planning Draft executive-level correspondence and communications on behalf of the CEO Ensure consistent, high-quality documentation standards across governance processes Maintain confidential files, sensitive records, and risk-related documentation Provide guidance on governance trends, risks, and compliance issues Recommend improvements to governance processes and structures Represent the CEO’s office in internal meetings when delegated Project Management (30%) As proficiency in the role increases, the focus of the position is expected to evolve, with a greater emphasis on leading strategic initiatives while continuing to support the other core domains. Coordinate discrete, time-bound projects sponsored by the CEO’s office, from initiation through completion Develop and maintain project plans, timelines, and deliverables for assigned initiatives Support the preparation and coordination of project-specific outputs, such as press releases, contract agreements, and special initiatives Track progress against milestones, identifying risks, dependencies, and required decisions Maintain project documentation, approvals, and records to ensure clarity, accountability, and audit readiness Bachelor's degree in health administration, public administration, business, or equivalent Additional governance training (e.g., GPC designation) considered an asset 5–7 years in governance, executive operations, or senior administrative leadership Experience supporting or managing boards/committees in non-profit or public sector Proven ability to work with senior leaders and sensitive information Strong governance and compliance knowledge Exceptional writing, communication, and analytical skills Advanced organizational and project management abilities Ability to work with high levels of discretion and sound judgment Strong relationship-building and coordination skills #J-18808-Ljbffr