Accounts Payable

Contract: Full-time, Independent ContractorLocation: 100% remoteWorking hours: 40 hours per weekOur FirmSterlington is a full-service law firm that combines legal and commercial excellence with modern ways of practicing. Our high-caliber partners work on complex business matters with a tailored approach to client service and a focus on financial flexibility and innovation. Learn more at: www.sterlingtonlaw.comThe OpportunityWe're looking for a proactive, detail-oriented Accounts Payable & Payroll Specialist who takes ownership and gets things done. This isn't just about processing numbers—it's about being a trusted partner to our finance team and ensuring our people and vendors are paid accurately and on time, every time.If you're someone who thrives on precision, stays ahead of deadlines, communicates effectively and brings solutions (not just questions), we want to hear from you. You'll play a critical role in supporting our US-headquartered service business, managing everything from multi-system payroll processing to partner distributions and year-end compliance.What You'll Do: PayrollPrepare and reconcile monthly payroll summaries with meticulous accuracyRecord payroll bills and journals, and process payments efficientlyDrive improvements and consolidation across multiple payroll systems (XE, Gusto, Ramp)Create and distribute monthly payment summaries to law partnersCalculate origination partners' monthly distributions and annual true-upsMaintain flawless payroll records including salary changes, bonuses, benefits, and tax deductionsPartner closely with HR to ensure employee data is current and accurateReconcile benefits and 401K deductions with precisionRegister with state authorities as needed to ensure all state filings are currentProactively monitor and resolve payroll system exceptions and tax-related issues before they escapeOwn year-end payroll reporting, compliance, and filings (W-2s, 1099s, K-1s)Support workers' compensation and other auditsPrepare ad hoc and monthly management compensation reports as neededWhat You'll Do: Accounts PayableReview, verify, and process vendor invoices, reimbursements, and disbursements with accuracy and speedReceive and answer questions about payments from team members and vendorsTrack payment approvals and due dates, ensuring nothing slips through the cracksMaintain and monitor vendor records with a keen eye for detailReconcile AP aging reports and support monthly close processesCalculate recruiter fees accuratelyRecord and reconcile law partner credit card transactionsManage intercompany reconciliation for credit card transactions, payables, and expensesTrack and report monthly business development expenses per partnerFollow-up with partners and their assistants for missing or incomplete informationEnsure complete accuracy of prepaid account balances, client reimbursables, and team member advancesWhat We're Looking For5+ years' senior experience in Payroll and Accounts PayableUS payroll expertise is essential. You must have hands-on experience with W-2s, 1099s, and K-1s, as well as all related state tax filings and registrationsStrong experience with payroll systems and maintaining accurate tax and state registration filingsHighly proactive mindset: you spot issues before they become problems and take initiative to resolve themExceptionally responsive, you understand urgency and prioritize accordinglyYou take pride in completing your work with uncompromising accuracy, the first timeYou are a systems thinker and want to be part of designing process and program improvements within your area and working across teamsStart-up / scale up experience preferredProfessional services experience preferredYou are comfortable making systems change recommendations and assisting in the implementation of these changesComfortable working independently in a fully remote environment #J-18808-Ljbffr