Program and Events Coordinator

The Institute of Public Administration of Canada (IPAC) is a professional association for public servants, scholars, and students who share a passion for high-performance public-sector management. IPAC works through its vast network of members, colleagues and international partners to enhance knowledge of the best practices and generate new ideas in public policy and administration. For over 70 years, the Institute of Public Administration of Canada has been a recognized national leader in promoting public administration excellence. We are a respected voice across all orders of government, academia, research, indigenous communities, and non-government organizations We are focused on uniting our members and partners to share knowledge, drive policy innovation and cultivate collaboration.

IPAC is currently seeking a dynamic individual to take on the role of Program and Events Coordinator who contributes to the overall success of the organization by providing planning, coordination and delivery support to IPAC’s learning programs and events. The Program & Events Coordinator would support the planning, coordination and delivery of IPAC's growing portfolio of learning programs, virtual and hybrid events, summits, communities of practice and bespoke programming. The role would have a strong focus on program execution and project coordination, ensuring that programs move efficiently from confirmation through delivery and post-event follow-up while providing a high-quality experience for speakers, partners and participants. The Program and Events Coordinator operates in a multitasking environment interacting with different clients and partners often under tight deadlines.

The position requires an ability to work with a very diverse set of clients and partners. The capacities to multitask and meet sometimes tight deadlines are required for the position. Attentiveness to details, accuracy, and effective organizational skills are also very important assets. Interpersonal skills, demonstrated ability for accuracy, details, and thoroughness; ability to solve problems and work independently and as a team, and effective communications are key areas for success in this position.

The ideal candidate will perform various tasks, work under pressure and sometimes changing deadlines, with strong attention to detail. Results-oriented and accurate, the candidate will approach the position with professionalism, commitment and a passion for an organization that supports the public sector. With an ability to develop and maintain strong collaborative relationships with multiple stakeholders, the successful candidate will be a team player who recognizes accountability.

This support includes but is not limited to:

Learning & Program Delivery:

• Coordinate the end-to-end operational delivery of virtual and hybrid learning programs, webinars, workshops and other learning initiatives.
• Coordinate the delivery of bespoke learning programs once scope and agreements have been confirmed.
• Take primary responsibility for the operational delivery of ongoing initiatives such as Communities of Practice and programming.
• Develop and maintain program timelines, workback schedules, run-of-show documents and other planning materials.
• Coordinate virtual event platforms, technical requirements and rehearsals/tech checks.
• Support live delivery of virtual, hybrid and in-person programs.

Speaker & Facilitator Coordination:

• Coordinate speakers, moderators, facilitators and panelists following program confirmation.
• Manage scheduling, confirmations and preparation meetings.
• Collect biographies, headshots, presentation materials and other required information.
• Prepare and distribute speaker briefing materials.
• Coordinate technical checks and speaker rehearsals.
• Manage ongoing speaker communications and event-day logistics.

Event Planning & Logistics:

• Support the operational planning and execution of IPAC's in-person events, including summits, networking events and special programs.
• Liaise with venues, AV providers, caterers and other suppliers.
• Coordinate room setups, signage, materials, shipping and other event requirements.
• Prepare detailed event timelines and run sheets.
• Provide on-site event support.
• Support the operational delivery of flagship events such as the National Public Service

Symposium and Leadership Summit.<