Program Secretary, Cantral Lab Services, PHSA Corporate, Vancouver BC

Program Secretary, Central Lab Services Vancouver, BC Perform secretarial and administrative duties for Central Lab Services and the Hematopathology Program within the Department of Pathology & Lab Medicine at C&W. Provide support to the Program Director and other Program staff, including scheduling appointments, typing documents, filing, responding to telephone enquiries, arranging meetings, screening incoming materials and prioritizing items for staff. What You’ll Do Draft and type a variety of material such as letters, memoranda, reports and educational materials utilizing a variety of software programs; compose and sign correspondence such as meeting invitations, memos, and notices on behalf of Program Director and staff. Schedule meetings, coordinate availability, book rooms and equipment, circulate notices, record, transcribe and distribute minutes, and resolve scheduling conflicts. Schedule inpatient and outpatient appointments for special tests such as bone marrow procedures, INR, and osmotic fragility; transcribe reports and prepare labels for slides. Create and update staff rotation schedules and input changes in the electronic system. Perform receptionist duties: receive visitors, answer phones, take messages, and prioritize calls. Maintain filing systems, label folders, and order office supplies within authorized limits. Process incoming and outgoing mail, including invoicing and courier coordination. Prepare monthly workload units and collect data from the Lab Information System. Administer the Pat Ross Education Fund, process reimbursements, and track expenses. Coordinate staff training, on‑site courses, and orientation for new staff. Assist projects in the lab such as renovations and procedural changes. Maintain the division library and manage cataloguing of books. Perform other related duties as assigned. Education, Training and Experience Grade 12, graduation from a recognized secretarial program, including a course in medical transcription, and three years of recent related experience, or an equivalent combination of education, training and experience. Skills & Knowledge Commitment to upholding the shared responsibility of creating lasting and meaningful reconciliation in Canada as per TRC (2015) and BC's Declaration on the Rights of Indigenous Peoples Act (2019). Knowledge of social, economic, political and historical realities impacting Indigenous communities and familiarity with Indigenous Cultural Safety, anti‑racism concepts and related reports (BC DRIPA, TRC, etc.). What We Bring Join one of BC’s largest employers with province‑wide programs, services and operations – offering vast opportunities for growth and development. Access to professional development opportunities through our in‑house training programs, including +2,000 courses such as San’yas Indigenous Cultural Safety Training and Core Linx for Leadership roles. Enjoy a comprehensive benefits package, including municipal pension plan, psychological health & safety programs and holistic wellness resources. Annual statutory holidays (13) with generous vacation entitlement and accrual. Remote work friendly employer, welcoming flexible work options (eligibility may vary). Perks include access to fitness classes and discounts to 350 BC‑wide recreational programs, travel, technology, car and bike sharing, and more. Job Type Regular Full‑Time Wage $27.77/hr Location Vancouver, BC Hours of Work 7.5 hour shifts between 0800 – 1700, Monday – Friday. Requisition # 140822 The Provincial Health Services Authority (PHSA) plans, manages and evaluates specialised health services with the BC health authorities to provide equitable and cost‑effective health care for people throughout the province. Our values reflect our commitment to excellence and include: Respect people – Be compassionate – Dare to innovate – Cultivate partnerships – Serve with purpose. PHSA is committed to employment equity, encouraging all qualified individuals to apply. We recognise that our ability to provide the best care for our diverse patient populations relies on a rich diversity of skills, knowledge, background and experience, and value a safe, inclusive and welcoming environment. Internal Applicants To be considered as an internal applicant for this position, you must apply online via your internal profile at http://internaljobs.phsa.ca. Please note the internal job posting has expired; please contact the Internal Jobs Help Desk for late internal applicant consideration. Contact: 604-875-7264 or 1‑855‑875‑7264 (Mon – Fri, 8:30am – 4:30pm). For inquiries outside these hours, email internaljobshelpu@phsa.ca. Sources: jobs.phsa.ca/programs-and-services #J-18808-Ljbffr