Senior Workforce Planning Analyst London, England, United Kingdom

Senior Workforce Planning Analyst Purpose of the role To support business success by developing precise workforce forecasts and capacity plans that balance customer needs with operational efficiency. This role not only leverages data analysis and modeling but also translates insights into strategic recommendations that influence hiring, scheduling, and resource allocation. Through collaboration with leadership and operational teams, the Senior Workforce Analyst ensures the organization maintains optimal staffing levels to deliver excellent service while managing costs effectively and driving continuous improvement through data-driven decision‑making. Our joint mission Lightspeed powers the businesses that are the backbone of the global economy. Our one‑stop commerce platform transforms and unifies digital and physical operations by enabling multichannel sales, expansion to new locations, global payments, financial solutions and connection to supplier networks. With the Lightspeed commerce platform, merchants in retail and hospitality can build thriving businesses for the future. We're passionate about enabling people to do their best work. We dream big and we're looking for people who do the same. With us, career milestones happen often and we celebrate every one. Come work with us and find out where your career will take you at Lightspeed What the Role involves Create forecasts for call/email & chat volumes with arrival patterns to ensure schedules and work patterns meet business requirements while supporting team wellbeing. Develop short‑ and long‑term forecasts using historical data, business inputs, and scenario modelling. Build and present insightful analyses that explain the why behind performance trends and recommend clear actions to improve efficiency or service outcomes. Create strategic workforce plans that influence hiring, shift structures, and resource allocation. Partner with senior leadership and operations to ensure workforce strategies support business objectives. Deliver data‑driven insights and visual reports that inform decision‑making and optimise operational performance. Analyse and report on daily, weekly, and monthly shrinkage, recommending targeted improvements backed by data. Use advanced analytical tools and WFM systems for modelling, forecasting, and reporting. Lead initiatives to improve forecasting accuracy, insight delivery, and workforce planning processes. Act as a key advisor on workforce‑related strategies, long‑term operational planning, and capacity optimisation. And a little bit of.... Day to day queue management and schedule adherence Building business cases that support FTE requirements KPI’s How you will know you are kicking ass When each department achieves OKRs Leadership can make confident, data‑informed workforce decisions Insights from your analysis drive tangible operational improvements Experience Strong grasp of workforce modelling and forecasting, able to apply concepts to plan staffing strategically Tech‑savvy with spreadsheets and WFM tools, comfortable in Excel, Google Sheets, or any WFM system to crunch, model, and visualise data Analytical powerhouse, able to dive into complex problems, spot trends, and make sense of messy data Turn data into action by taking complex numbers and translating them into clear, practical insights that drive decisions Data storyteller and influencer, building strong relationships and communicating insights in a way that inspires action across teams Get stuff done under pressure, prioritising effectively, meeting deadlines, and keeping things moving even when it’s busy Must have a minimum of 5 years of experience in this role Attributes & Skills What will help you kick ass in this role Curiosity that drives you to dig deeper and uncover the story behind the numbers. Confidence to challenge, question, and recommend better ways of working. A self‑starter mindset — you see what needs doing and make it happen. Strong communicator who can make data make sense. Always thinking about how insights can turn into action and impact. Some things that we all do… MAKE IT HAPPEN We strive for meaningful results. We own both our successes and setbacks along the way. We stay curious, act boldly, and check our blind spots. We only look back to learn. MAKE IT TOGETHER We win and celebrate as a team. We help each other grow by bringing out the best in each other. We work together to take on impossible challenges with energy and positivity. We know when to set a new direction, and we all row together. MAKE IT HUMAN We bring our authentic selves to work, and we create space for everyone to succeed. We support, trust, and respect each other. We welcome each other’s unique perspectives as we recognise we are all essential parts of something bigger. We communicate kindly and candidly. MAKE IT ABOUT THE CUSTOMERS Period. MAKE IT DATA DRIVEN We choose to assess rather than assume. We champion analysis over anecdotes, but remain open‑minded. We ask the hard questions, consider the context, and make informed decisions. MAKE IT MATTER We measure ourselves by our impact. We are deliberate and strategic about what we do, and what we do not do. We identify creative solutions to new problems and blaze new paths. We deploy our resources thoughtfully, all acting as owners. To all recruitment agencies: Lightspeed does not accept unsolicited agency resumes. If we have not directly engaged your company in writing to supply candidates for a specific vacancy, Lightspeed will not be responsible for any fees related to unsolicited resumes. Lightspeed is a proud equal opportunity employer and we are committed to creating an inclusive and barrier‑free workplace. Lightspeed welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process. Where to from here? Obviously, this has to be mutually beneficial: we want you to step into a role you love, and we want to offer you a place you’re proud to come to every day. For a glimpse into our world check out our career page here. Lightspeed is building communities through commerce, and we need people from all backgrounds and lived experiences to do that. We were founded in 2005, in Montreal’s gay village and our original members were all part of the LGBTQ+ community. The ethos of our business has been about inclusion from the very beginning, and we strive to provide a workplace where everyone belongs. Who we are: Powering the businesses that are the backbone of the global economy, Lightspeed's one‑stop commerce platform helps merchants innovate to simplify, scale, and provide exceptional customer experiences. Our cloud commerce solution transforms and unifies online and physical operations, multichannel sales, expansion to new locations, global payments, financial solutions, and connection to supplier networks. Founded in Montréal, Canada in 2005, Lightspeed is dual‑listed on the New York Stock Exchange (NYSE: LSPD) and Toronto Stock Exchange (TSX: LSPD). With teams across North America, Europe, and Asia Pacific, the company serves retail, hospitality, and golf businesses in over 100 countries. Lightspeed handles your information in accordance with our Applicant Privacy Statement. #J-18808-Ljbffr