Human Resources Generalist

This is a Temporary, Full-time (Maternity Leave Replacement 12-15 months)

Job Summary:

We are seeking an experienced Human Resources Generalist (12-15 months contract) who will be working with other members of the HR team on a variety of HR tasks. Reporting to the Senior Director of Human Resources and working closely with the Vice President of Finance, the HR Generalist will be assisting in day-to-day HR functions including full lifecycle recruiting and onboarding for a broad range of positions across regions, the design, development and maintenance of human resources related projects as well as overseeing all functions and deliverables associated with processing Canadian payroll (assisting with US payroll), ensuring compliance with applicable legislation, and for administering Canadian group benefits. This is a hands-on role that requires in-depth knowledge of payroll, benefits, recruitment and onboarding.

Responsibilities

Recruitment:

• Assist with preparation of job postings, pre-screen candidates, maintain candidates database, coordinate and organize received resumes.
• Oversee the end-to-end recruitment and selection process including assessing open mandates and determining the best recruitment vehicle(s), qualifying and interviewing candidates, performing reference checks, extending and negotiating offers of employment, and coordinating administrative aspects of new hires.
• Develop relationships with hiring managers to gain a thorough understanding of the given mandates as well as the department culture, and use that understanding to help candidates fully understand the opportunity.
• Lead post-interview debriefs with interview teams.
• Create and maintain a pipeline of candidates through the use of social networking sites and job boards, creating and fostering relationships with educational institutions, and establishing and maintaining strategic relationships with select recruitment agencies.
• Identify conferences, job fairs, hackathons, and other career and business events that offer recruiting opportunities.
• Maximize company visibility and help build brand awareness to promote Haivision as an employer of choice.
• Use data and metrics to analyze, monitor, measure, and improve recruitment factors such as time to fill positions, identifying the most effective recruitment sources, analyzing recruitment trends and challenges etc., and provide regular status reports.
• Stay informed of trends and innovative recruiting techniques in order to be competitive in state-of-the-art recruiting practices.
• Keep up to date with employment legislation relevant to recruitment.
• Ensure a positive candidate-experience throughout the recruitment process and act as a Haivision ambassador.
• Partner with other HR team members to create an end-to-end employee experience for new recruits.

On-boarding and offboarding:

• Run background checks, prepare orientation packages for new hires, track employees' probation period.
• Schedule, coordinate and deliver new hire orientations and prepare orientation packages including contractual documents and government forms.
• Monitor employee probation periods; follow up with supervisors as necessary.Coordinate employee departures, including departure paperwork and exit interviews.

Payroll:

• Responsible for processing semi-monthly Canadian (Quebec) payroll using ADP Workforce Now. Provide minimal support for monthly payrolls for Germany and Spain.
• Manage payroll compliance and taxation by ensuring proper system configurations that meet all provincial, state, and federal payroll legislation and regulations.
• Perform retroactive pay and benefits calculations and apply bonuses and other compensation elements as needed.
• Manage the processing of off-cycle pay and terminations, calculate pro-rated payments, prepare ROEs, and respond to inquiries from government agencies.
• Ensure completion of year-end processes within prescribed government timelines, including annual production and distribution of standard and non-standard tax forms (T4s, T4As, RL-1, T2200, W2s etc.) to ensure they are issued in accordance with the CRA and other regulatory requirements.
• Customize and generate reports for the HR and Finance departments as needed.
• Maintain detailed records and documentation of payroll functions for audit purposes in accordance with statutory or ISO requirements.
• Stay current on the latest regulatory changes with respect to payroll to ensure payroll policy adherence and compliance per province/state.
• Working closely with the finance team, provide support on financial audits that require inputs from payroll.
• Liaise with external agencies as needed, including CRA, Service Canada (ROE Web) etc.
• Proces