Program Coordinator, Grants Administration

Select how often (in days) to receive an alert:

Program Coordinator, Grants Administration (Program Admin Officer 1-2)

Competition # : 49964

Department:Education & Early Childhood Development

Location:HALIFAX

Type of Employment:Permanent

Union Status: NSGEU - NSPG

Closing Date:06-Oct-26 (Applications are accepted until 11:59 PM Atlantic Time)

About Us

The Department of Education and Early Childhood Development is leading the transformation of the early years and public education system in Nova Scotia. We are doing this by designing an innovative curriculum, facilitating excellence in teaching and learning, ensuring an inclusive education experience, and working closely with our partners in education. This department is a perfect fit for those that want to be part of the future of early learning and childcare and public education in the province by supporting children, students and families with a strong foundation for success in a progressive and responsive policy environment.

About Our Opportunity

This is an exciting time to join Nova Scotia’s Early Learning and Child Care (ELCC) Branch. The sector is undergoing significant transformation as we build a more accessible, affordable, inclusive and sustainable publicly funded early learning and child care system. As the system grows and evolves, our work is fast-paced and increasingly connected across programs, services and digital tools, creating new opportunities to improve how families, early childhood educators, service providers and communities are supported across the province.

As a Program Coordinator, you will help deliver and improve government-sponsored programs and services that support Nova Scotia’s evolving early learning and child care system. Your responsibilities include administering programs, interpreting requirements, reviewing applications and eligibility, providing clear information and guidance to clients and partners, resolving issues or complaints, and supporting the implementation of new programs and digital services. You will also help identify practical opportunities to improve processes and make service delivery clearer, more consistent and responsive.

Primary Accountabilities

• Administers, promotes, and interprets a variety of new and existing programs and related service-delivery requirements. Supports in the development of program objectives, guidelines and the implementation processes in line with government standards, and uses current and emerging technology to share program information clearly with clients and partners.
• Supports continuous improvement by identifying practical process changes, helping implement program updates, managing competing priorities and meeting expected service standards for clients.
• Reviews applications and supporting information, assesses eligibility and provides applicants with clear guidance on program requirements, decisions and next steps.
• Responds to questions, concerns and complaints from program users, identifies service needs and helps resolve issues in a fair, consistent and timely way.
• Applies relevant legislation, regulations, policies and program requirements, and supports the implementation of program recommendations by working with staff, partners and program users to develop plans, review and update programs, and assist with program evaluation.
• Under the direction of senior management, develops and updates materials (such as guides, manuals, procedures, templates, etc.) for both public and internal use.
• If applicable, monitors, coordinates and analyzes operating expenditures, prepares financial information or reports, to support budget forecasting and program management.
• Supports the implementation and ongoing use of digital tools, systems and service improvements by helping develop user information, testing processes, monitoring issues, and identifying opportunities to improve the client and partner experience.
• Maintains accurate program records and documentation, supports data collection and reporting, and prepares information to monitor program activity, service trends and continuous improvement opportunities.

Qualifications and Experience

To be considered for this opportunity, you hold a bachelor's degree and 1 year of relevant experience or equivalent. Relevant experience m