Senior Corporate Administrator

4 weeks ago

Hamilton, Canada LRI Invest Full time

Location: Hamilton, Bermuda, Bermuda
Date Posted: Mar 28, 2024

The Apex Group was established in Bermuda in 2003 and is now one of the worlds largest fund administration and middle office solutions providers. Apex has continually improved and evolved its product suite by surrounding these core administrative services with additional products spanning the full value chain of a fund; from information delivery and regulatory products to fund platforms and tax services. The globally distributed service model has rapidly expanded through a combination of organic growth and more recently bolstered by acquisition. Service is now delivered by over 10,000+ staff across 50+ offices. The Apex Group administers circa $2.3 trillion in assets, including the investments of some of the largest funds and institutional investors in the world

Senior Corporate Administrator

The Role & Key Responsibilities :

  • Manage the provision of corporate service administration for a diverse portfolio of clients.
  • Daily processing of high volume of transactional documents in a high-pressure environment.
  • Maintain the Register of Members, Register of Directors and Officers and Minute book for each company.
  • Manage the formation and ongoing administration of a portfolio for a client portfolio, including Trusts, Partnerships, Limited Liability Companies and Segregated Portfolio Companies.
  • Ensure annual filings for each company to the regulatory authorities and license fees payable in accordance with the relevant legislation.
  • To ensure records and documents of each company in the portfolio are kept and filed are updated complete.
  • To attend clients instructions and inquiries and carry out the instructions of clients and provide the requisite corporate administration in a timely manner.
  • To follow up with clients for payment of annual fees and service fees and to keep the level of aged account receivable down.
  • Liaise closely with our overseas offices, clients and third parties such as lawyers, auditors, bankers and investment managers to ensure timely delivery of a high quality service.
  • Update and maintain our database with all relevant and new records and documentation.
  • Supervise a team of corporate administrators in Bermuda and remote offices and train junior staff.
  • To attend any other specific duties as may be assigned and any other such duties that might be reasonably required for this role.

Skills Required :

  • A minimum of 5 years of corporate administration experience or within a similar role.
  • Experience supervising and training team members.
  • Excellent client relationship, organizational, and time management skills.
  • Proficient in the use of the Microsoft Office suite of applications.
  • Comprehensive knowledge of Bermuda Company structures and regulatory regime.
  • Knowledge and experience with Beneficial Ownership filings and Economic Substance Reporting/Notification filings, as well as Bermuda Monetary Authority registrations essential.
  • Proficiency in REEFS, CORIS, CAPS, and the DITC portal.
  • Capable to work independently with minimum supervision.
  • Good team players, self-motivated, well organized and able to work under pressure, and willing to take responsibility.
  • Excellent interpersonal, written, and oral communication skills.
  • Analytical thinking and able to challenge work.
  • High level of accuracy and attention to detail.

What you will get in return:

  • A genuinely unique opportunity to be part of an expanding large global business;
  • Competitive remuneration commensurate with skills and experience;

Training and development opportunities

Additional information :

We are an equal opportunity employer and ensure that no applicant is subject to less favourable treatment on the grounds of gender, gender identity, marital status, race, colour, nationality, ethnicity, age, sexual orientation, socio-economic, responsibilities for dependants, physical or mental disability . Any hiring decision are made on the basis of skills, qualifications and experiences.

We measure our success as a business, not only by delivering great products and services and continually increasing our assets under administration and market share, but also by how we positively impact people, society and the planet.

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