Project Administrator

Project Administrator (Fixed-Term Contract) Siemens Healthineers – Internal Services – Siemens Healthcare Diagnostics Manufacturing Ltd Our inspiring and caring environment forms a global community that celebrates diversity and individuality. We encourage you to step beyond your comfort zone, offering resources and flexibility to foster your professional and personal growth, all while valuing your unique contributions. Apply now for the position of Project Administrator (Fixed Term Contract) and you will help deliver new projects with Siemens Healthineers at our Sudbury site. The Project Administrator supports the successful delivery of key site initiatives by providing comprehensive administrative and coordination services. This role ensures accurate record‑keeping, document control, and compliance tracking across projects. Responsibilities include managing supplier communications, processing CRBs for new vendors and parts, and maintaining up‑to‑date documentation for QMS and regulatory requirements. The Project Administrator also assists with creating manufacturing work instructions in collaboration with engineering, schedules meetings, prepares agendas, records minutes, and follows up on outstanding actions. Additionally, the role supports onboarding processes for new team members and suppliers, ensuring all administrative requirements are met efficiently. Your Role Provide general administration for key project initiatives on site, ensuring accurate record-keeping and document management. Support administration activities with supplier communications: reaching out to supplier contacts, coordinating responses, and maintaining up-to-date contact lists. Own the processing of CRBs for new vendors and new parts for the Sudbury site. Track the completion of project paperwork, including QMS and compliance documents, ensuring all required documentation is received and filed appropriately. Support with documenting manufacturing work instructions, working closely with the engineering function to document manufacturing steps in MS Word. Follow up with internal and external stakeholders to ensure timely completion of outstanding paperwork and project actions, issuing reminders as necessary. Support the project team in scheduling meetings, preparing agendas, and recording minutes. Assist with the onboarding of new team members and suppliers, ensuring all administrative requirements are met. Your Expertise Experience in an administration role. Ability to manage time effectively and a desire to succeed. Flexible approach and ability to adapt according to workload. Self-motivated, reliable, and able to work on initiative. Effective team member with strong communication across functions. Excellent written and verbal communication to a variety of stakeholders; experience managing and influencing multiple stakeholders. IT literate with proven experience using Microsoft Office. Benefits 26 days holiday with the option to buy or sell an additional 5 days. Up to 10% employer pension contribution. Share and bonus scheme. Access to flexible benefits from private medical insurance to dental cover. Corporate Social Responsibility opportunities including 2 paid volunteering days per year and support from our 24/7 employee assistance programme. Who we are We are a team of more than 71,000 highly dedicated Healthineers in more than 70 countries. As a leader in medical technology, we constantly push the boundaries to create better outcomes and experiences for patients, no matter where they live or what health issues they are facing. Our portfolio is crucial for clinical decision-making and treatment pathways. How we work When you join Siemens Healthineers, you become one in a global team of scientists, clinicians, developers, researchers, professionals, and skilled specialists, who believe in each individual’s potential to contribute with diverse ideas. We are from different backgrounds, cultures, religions, political and/or sexual orientations, and work together to fight the world’s most threatening diseases and enable access to care, united by one purpose: to pioneer breakthroughs in healthcare—for everyone, everywhere, sustainably. Equal Opportunity Employer As an equal opportunity employer, we welcome applications from individuals with disabilities. Data Privacy We care about your data privacy and take compliance with GDPR as well as other data protection legislation seriously. For this reason, we ask you not to send us your CV or resume by email. Please create a profile within our talent community and subscribe to personalized job alerts that will keep you posted about new opportunities. Recruitment Agency Notice Siemens Healthineers’ recruitment is internally managed. External support is permitted only when a qualified supplier has established a formal contract with us. Unsolicited candidate submissions and referrals, absent a current supplier contract, do not establish consent and are ineligible for fees. We delete and destroy unsolicited information, thus recommend you refrain from such practices. Your adherence to our policies is appreciated. #J-18808-Ljbffr