Compliance Specialist

Prodigy Group is looking for a Compliance Specialist to support our growing team The Compliance Specialist is responsible for managing and maintaining Prodigy’s internal and external compliance requirements across client and vendor compliance platforms. This role is ideal for someone who’s highly organized, detail oriented, communicates clearly, and takes pride in keeping documentation accurate and up to date.OverviewWho We Are: Prodigy is a North American Construction Management firm based in Toronto, Canada, with offices in Vancouver, Montreal, and Chicago. We specialize in Institutional, Retail, Hospitality, and Corporate construction, focusing on the North American market.At Prodigy, our people serve as the driving force behind our path towards greatness. This collective dedication, encompassing our executive team, senior management, and our highly talented field-level professionals, has propelled Prodigy to rapid success and a solid industry reputation. In doing so, we\'ve built a diverse and inclusive team where each member\'s unique experiences and perspectives enrich our collective journey. Our commitment is to ensure that every team member feels empowered to embrace their authentic selves and to provide every team member with the opportunity to reach their full potential and make a meaningful contribution to the communities we serve.If you\'re someone who finds inspiration in these types of projects and shares our commitment to relationships, trust, accountability, inclusivity, and honesty, we invite you to become a part of our team.Please visit our website to learn more about our organization.ResponsibilitiesCompliance Monitoring & Management:Manage the day-to-day use of compliance platforms (e.g., Avetta, ISNetworld, Coupa, ComplyWorks) to support required client, safety, regulatory, and organizational standards.Maintain Prodigy’s compliance status across platforms by ensuring required documentation is current (e.g., certifications, insurance, clearances, policies, forms).Monitor dashboards, notifications, and expiry dates; follow up with internal teams and external vendors/subcontractors to collect missing or updated documents.Reviews and assesses compliance reports generated by these platforms to identify gaps, risks, and areas for improvement.Serves as a subject matter expert on compliance platform functionality, requirements, and best practices across the organization.Prodigy CRM administration:Ensures accurate entry and update of customer information in Prodigy CRM, including contact details, communication history, sales opportunities.Maintains and organize data in a clear, consistent, and easy-to-access format to support team collaboration and decision-making.Implements and enforce standardized processes for CRM maintenance, ensuring that all users of the CRM follow best practices for consistency.Monitors data input to ensure adherence to naming conventions, categorization standards, and other organizational guidelines.About You The successful candidate will have the following:Post-secondary education in project management, business administration, or a related field (or equivalent experience).Admin/coordinator experience or relevant experience in compliance administration, documentation management, or vendor/client compliance coordination is an asset. If you’ve worked in admin, operations coordination, document control, or office support, you\'ll likely do well here.Experience using compliance portals/platforms (e.g., Avetta, ISNetworld, ComplyWorks, Coupa, etc.) is considered an asset.Extremely organized, detail-oriented, and consistent with follow-through.Confident with tools like Outlook, Excel, and shared folders (SharePoint/OneDrive/Google Drive).Strong written and verbal communication skills.Strong time management and ability to prioritize competing requests.High integrity and accountability.Willingness to learn, adapt, and take initiative in a fast-paced environment.What’s in it for youCompetitive Base Salary and VacationYearly bonus structureEmployer-Paid Extended Health & Dental BenefitsOngoing company social activities and celebrationsGreat entry point into a growing company with lots of exposure across teamsTo ApplyReady to take the next step in your career? Submit your resume today. Compensation for this role is market-competitive and reflective of your experience and qualifications.If you have questions before applying, feel free to reach out We know that fit goes both ways.Prodigy Group is committed to an inclusive, barrier-free recruitment and selection process. We welcome applications from people of all cultures, racialized communities, abilities, sexual and gender identities, and lived experiences. If you require accommodation at any stage of the recruitment process, contact hr@prodigy-group.com.Connect with us on LinkedIn and Instagram to stay updated on our projects and company culture. #J-18808-Ljbffr