Temporary Executive Assistant – Facility Services and Planning JWS
3 weeks ago
NOTICE OF TEMPORARY VACANCY Position: Executive Assistant Facility Services and Planning Salary Range: Band 3 – $35.67 – $42.53 per hour plus 4% vacation pay Location: Facility Services J.W. Singleton Education Centre Work Schedule: 35 hours per week, 12 months per year Effective Date: ASAP – August 31, 2026 Position Summary This position provides administrative support to all members of the Facility Services and Planning team and supports administrative procedures maintenance and records management. Duties include purchase requisition, accounts receivable, EBase Education Capital Information System (ECIS) and VFA Facility audit database management, multi‑year capital plan support, and Facility Services and Planning website updates. The Executive Assistant supports the Superintendent in their leadership role by ensuring smooth and efficient processing of all administrative tasks, working with internal and external contacts, and handling a wide range of highly sensitive issues. Key Responsibilities Support administrative team functions across the capital maintenance and operations divisions within the Department Maintain the Facility Services and Planning website content in collaboration with the Communications Department Respond to internal communications, prioritizing urgent requests and following up to ensure deadlines are met Research, analyze, and synthesize material on behalf of the Superintendent for various matters, including special project assignments Maintain records in the Education Capital Information System (ECIS) and VFA Facility audits Purchase supplies, furniture, and computers for the Facility Services department Coordinate the professional development budget and events for Facility Services and Planning Perform general budget functions, including reviewing employee reimbursements, invoicing approvals, processing credit card payments, and supporting accounts receivable Manage day‑to‑day operations of the Superintendent’s office and Facility Services and Planning departments, including scheduling meetings, responding to inquiries from community, trustees, and staff Qualifications College diploma in a related field Minimum of two (2) years experience in a similar role High degree of initiative, independent thought, sound judgement, decision‑making skills, and problem‑solving expertise Excellent written, oral, and interpersonal skills Ability to work independently while supporting a team Proficiency with spreadsheets Knowledge of bookkeeping Application Deadline: Thursday, November 13, 2025, 4:00 pm Applications submitted via the Apply to Education platform. EEO Statement We thank all applicants for their interest in opportunities with the Halton District School Board. Applicants whose experience and qualifications most closely match the requirements of the position will be contacted. Communication with short‑listed applicants will be made through the email address provided on the applicant’s Apply To Education profile page. Employment Type Employment Type: Full‑time #J-18808-Ljbffr
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Burlington, Canada Halton District School Board Full timeTemporary Executive Assistant – Facility Services and Planning - JWS (35hrs) Join for the role at Halton District School Board NOTICE OF TEMPORARY VACANCY Position: Executive Assistant – Facility Services and Planning Salary range: Band 3 - $35.67 - $42.53 per hour + 4% vacation pay Location: Facility Services, J.W. Singleton Education Centre Work...
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Burlington, Canada Halton District School Board Full timeTemporary Executive Assistant – Facility Services and Planning - JWS (35hrs) Join for the role at Halton District School Board NOTICE OF TEMPORARY VACANCY Position: Executive Assistant – Facility Services and Planning Salary range: Band 3 - $35.67 - $42.53 per hour + 4% vacation pay Location: Facility Services, J.W. Singleton Education Centre Work...
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Burlington, Canada Halton District School Board Full timeNOTICE OF TEMPORARY VACANCY Position: Executive Assistant Facility Services and Planning Salary Range: Band 3 – $35.67 – $42.53 per hour plus 4% vacation pay Location: Facility Services J.W. Singleton Education Centre Work Schedule: 35 hours per week, 12 months per year Effective Date: ASAP – August 31, 2026 Position Summary This position provides...
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Burlington, Canada Halton District School Boards Full timeNOTICE OF TEMPORARY VACANCY Position : Executive Assistant – Facility Services and Planning Salary Range : Band 3 - $35.67 - $42.53 per hour + 4% vacation pay Location: Facility Services, J.W. Singleton Education Centre Work Schedule: 35 hours/week, 12 months/year Effective Date: ASAP - August 31, 2026 Position Summary This position provides administrative...
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Burlington, Canada Halton District School Boards Full timeNOTICE OF TEMPORARY VACANCY Position : Executive Assistant – Facility Services and Planning Salary Range : Band 3 - $35.67 - $42.53 per hour + 4% vacation pay Location: Facility Services, J.W. Singleton Education Centre Work Schedule: 35 hours/week, 12 months/year Effective Date: ASAP - August 31, 2026 Position Summary This position provides administrative...
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Burlington, Canada Halton District School Boards Full timeNOTICE OF TEMPORARY VACANCY Position : Executive Assistant – Facility Services and Planning Salary Range : Band 3 - $35.67 - $42.53 per hour + 4% vacation pay Location: Facility Services, J.W. Singleton Education Centre Work Schedule: 35 hours/week, 12 months/year Effective Date: ASAP - August 31, 2026 Position Summary This position provides...
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Burlington, Ontario, Canada HALTON DISTRICT SCHOOL BOARD Full time $18,000 - $22,000 per yearNOTICE OF TEMPORARY VACANCYPosition : Executive Assistant – Facility Services and PlanningSalary Range : Band 3 - $ $42.53 per hour + 4% vacation payLocation: Facility Services, J.W. Singleton Education CentreWork Schedule: 35 hours/week, 12 months/yearEffective Date: ASAP - August 31, 2026Position Summary:This position provides administrative support to...
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Temp Executive Assistant, Facility Services
4 weeks ago
Burlington, Canada Halton District School Board Full timeA local educational institution seeks a Temporary Executive Assistant to provide administrative support to the Facility Services and Planning team. The role involves managing schedules, maintaining records, and coordinating budgets. Ideal candidates will have a college diploma and at least two years of experience in a similar role. Remote work up to 50% of...
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Temp Executive Assistant, Facility Services
4 weeks ago
Burlington, Canada Halton District School Board Full timeA local educational institution seeks a Temporary Executive Assistant to provide administrative support to the Facility Services and Planning team. The role involves managing schedules, maintaining records, and coordinating budgets. Ideal candidates will have a college diploma and at least two years of experience in a similar role. Remote work up to 50% of...
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Hybrid Executive Assistant — Facility Services
4 weeks ago
Burlington, Canada Halton District School Boards Full timeA public education board in Burlington is seeking an Executive Assistant to support the Facility Services and Planning team. The role involves administrative duties, including managing communications and maintaining records. Candidates should have at least 2 years of experience in a similar role and possess strong interpersonal and decision-making skills. A...
