Billing Specialist/Project Accountant

3 weeks ago

Hamilton, Canada GEI Consultants, Inc Full time

Responsibilities Effectively communicate with Project Managers regarding contract documents, change orders, and other project modifications, approvals, and billing-related services. Open projects, proposals, and clients in an enterprise software system. Review contracts for financial terms, ensuring accurate representation on project opening documents and inform Project Managers of discrepancies. Process draft invoices and all related documents through an electronic billing system. Prepare final invoices for all billable projects, including backup documentation. Upload final invoices to client billing portals as needed. Maintain electronic filing and archiving of project-specific documents. Maintain continuous communication to clear open items. Ensure approvals are obtained in accordance with company policies. Research and reconcile project-related issues; identify causes and resolve variances. Support and assist Project Managers. Perform additional assignments as directed by the Billing Manager and supervisors. Communicate and coordinate with local offices. Minimum Qualifications Degree in accounting or business preferred. Intermediate to advanced computer literacy, including spreadsheets and accounting software. Prior billing experience, preference for at least 2-3 years in an A/E environment. Knowledge of BST Enterprise Software or other accounting platforms. Thorough knowledge of standard contract terms. Ability to work well under deadlines and respond to changes in priorities. Good written and verbal communication and strong organizational skills. Ability to work independently, take initiative, set priorities, and see projects through to completion. Problem‑solving skills and ability to report problems to the Billing Manager or supervisor. Strong service orientation. Ability to multi‑task. EEO Statement GEI is an AA/equal opportunity employer, including disabled and veterans. #J-18808-Ljbffr

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