Assistant to the Chair TERM

Date Posted: 01/12/2026Req ID: 46593Faculty/Division: UofT MississaugaDepartment: UTM: Visual StudiesCampus:University of Toronto Mississauga (UTM)Position Number: 00034701 Description: About us: The university’s second largest division, U of T Mississauga has 17 academic departments and offers 156 programs in 92 areas of study. Home to approximately 15,000 students and over 1,000 faculty and staff, the campus houses the Mississauga Academy of Medicine, Centre for Medicinal Chemistry and Institute for Management and Innovation. With its distinctive interdisciplinary programs such as forensic sciences and biomedical communications, U of T Mississauga offers a broad array of continuing education programs and professional masters programs. Established in 1967, the campus features award-winning architecture, robust community partnerships and a dynamic student environment set amongst 225 acres along the Credit River in Mississauga. Your opportunity: The Department of Visual Studies is a small and dynamic department that offers a range of courses and programs that cultivate visual literacy through the study of the history, theory, and practice of art, film, and visual culture. We are committed to understanding the meaning and power of images and their impact on our lives and communities. Under the general direction of the Chair, and reporting to the Department Manager, the incumbent provides administrative assistance to the Chair including academic processes for searches, reviews, tenure and promotion, reception support, general administrative support to the Department of Visual Studies such as acting as the first point of contact, coordinating meetings and events, and liaising with students. Your responsibilities will include: Applying established standards when administering academic search activitiesFollowing administrative rules and procedural instructionsCollecting documentation required to carry out the tenure and review processes from senior leadershipCollecting feedback from PTR committee membersPassing on dossiers to committee members for reviewDetermining logistical details and activities for events and/or programmingCoordinating meeting schedules, agendas, materials, action and follow‑up itemsInforming senior staff of impending deadlines Essential Qualifications: Advanced College Diploma (3 years) or acceptable combination of equivalent experience.Minimum three years of related experience.Proficient with the use of PC/MAC including standard Microsoft Office software.Experience maintaining websites and related software.Minute‑taking skills are required.Excellent organizational, verbal and written communication skills.Ability to work well under pressure and maintain confidentiality.Familiarity with University systems including ROSI/ACORN and Blackboard/Quercus is highly desirable.An aptitude for creative design using Word and publishing software an asset. To be successful in this role you will be: ApproachableMulti‑taskerPossess a positive attitudeResponsibleTeam player Closing Date: 01/23/2026, 11:59PM ETEmployee Group: USWAppointment Type: Grant - TermSchedule: Full-TimePay Scale Group & Hiring Zone: USW Pay Band 10 – $72,119. with an annual step progression to a maximum of $92,226. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.Job Category: Administrative / Managerial This is a term opportunity until June 2027. Lived Experience Statement Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity‑deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position. Diversity Statement The University of Toronto embraces Diversity and is building a culture of belonging that increases our capacity to effectively address and serve the interests of our global community. We strongly encourage applications from Indigenous Peoples, Black and racialized persons, women, persons with disabilities, and people of diverse sexual and gender identities. We value applicants who have demonstrated a commitment to equity, diversity, and inclusion and recognize that diverse perspectives, experiences, and expertise are essential to strengthening our academic mission. As part of your application, you will be asked to complete a brief Diversity Survey. This survey is voluntary. Any information directly related to you is confidential and cannot be accessed by search committees or human resources staff. Results will be aggregated for institutional planning purposes. For more information, please see http://uoft.me/UP. Accessibility Statement The University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members. Our values regarding equity and diversity are linked with our unwavering commitment to excellence in the pursuit of our academic mission. The University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). As such, we strive to make our recruitment, assessment and selection processes as accessible as possible and provide accommodations as required for applicants with disabilities. If you require any accommodations at any point during the application and hiring process, please contact uoft.careers@utoronto.ca. #J-18808-Ljbffr