Accounting Clerk

4 weeks ago

Vancouver, Canada Portland Hotel Society Full time
Your support helps us to deliver innovative solutions

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Make a difference in your community by joining a diverse team with a track record of success providing housing, harm reduction and medical support to marginalized people.

** PHS IS NO LONGER HIRING FOR THIS POSITION. PAGE FOR ARCHIVAL PURPOSES ONLY **

PHS Community Services Society is urgently hiring an Accounting Clerk & Financial Administrator to work at our Vancouver headquarters.

Reporting to the Contracts & Systems Manager, this role acts as the initial point of contact for employees and managers regarding finance and administration issues. The Accounting Clerk & Financial Administrator will work closely with the whole finance team and other departments at our head office, as this position plays a key role in the synchronization of services.

The incumbent will ensure confidentiality is maintained when processing sensitive financial information and contribute to the overall efficiency of the accounting and financial systems.

Why work here?

PHS is recognized as North American leaders in low-barrier housing and harm reduction services. We are innovators, highly regarded across the sector, looking for people to join experienced, supportive multi-disciplinary teams.

You will be a valued member of the team, working with colleagues who respect your input.

The PHS headquarters is located in Vancouver’s Downtown Eastside, in easy walking distance of Downtown, Chinatown, Gastown and the Sea Wall. There are good transit links – we’re a couple of blocks from the Stadium-Chinatown SkyTrain station.

Responsibilities

Job duties include (but are not limited to):

  • Plays a key role in head office operations and coordination within finance and between finance and other internal departments.
  • Prepares presentations, reports, correspondence and other materials, and conducts industry research as requested.
  • Responsible for general duties related to accounts payable and receivable, including entering and updating records, verifying information and perform account reconciliations.
  • Examines coding of vouchers and brings inconsistency to attention of appropriate supervisor.
  • Compiles and pulls reports from financial system as requested by management.
  • Compiles and updates materials for organization-wide use such as directories, organization charts, policy and procedure manuals.
  • Maintains a timeline of fund development proposals; managing workflows in liaison with various internal stakeholders.
  • Tracks and coordinates insurance renewals and claims.
  • Renews and applies for all applicable licenses and permits agency-wide.
  • Maintains, tracks and provides reporting on all funding and service agreements.
  • Participates in annual audits.
  • Oversees tracking and ordering of supplies.
  • Assists in procuring goods and services following the applicable policies, procedures and internal controls.
  • Prepares and maintains files in good order and disposes of documents in accordance with the document disposal policy.
  • Creates and maintains organizational accounting forms and documents.
  • Assists with photocopying, mailing, filing, office organization and other general office duties.
  • Maintains vendor information and contact lists.
  • Records rent transactions into property management software, Arcori.
  • Provides reports on rent transactions, vacancies, etc.
  • Performs general administrative support for the Finance team, such as; scheduling meetings, recording meeting minutes.
  • Contributes to and supports software implementation projects.
  • Assists and cross-trains on other duties and projects as required.
Education and experience
  • Minimum two-year post-secondary education in business or accounting
  • Introductory level accounting knowledge obtained through formal training or job experience
  • One to two years’ experience performing office administration and/or accounts payable duties
  • Strong command over Microsoft Office Suite (esp. Word and Excel)
  • Demonstrates the ability to be self-directed
  • Works well as a member of a team
  • Demonstrates good writing, record-keeping and organizational skills
  • Flexible and willing to adapt in a fast-paced environment
Terms of employment

Job Type: Permanent, full-time.

Benefits: Extended healthcare, dental and vision care provided immediately. Will be enrolled in the Municipal Pension Plan.

Schedule: 40 hours per week, Monday – Friday.

Successful applicants will be required to complete a criminal records check.

PHS strives to create an inclusive and welcoming workplace that reflects the community we serve. We seek a diversity of skills, knowledge, backgrounds, and professional and lived experience in our staff. We particularly encourage applications from Indigenous individuals.

To comply with current Public Health Orders, some positions within PHS must be staffed by individuals who are fully vaccinated for COVID-19 or have an approved medical exemption. Proof of vaccination status will be required for successful applicants for positions covered by the order.

How to apply

Please include a cover letter identifying the qualities and competencies that would make you a suitable candidate.

** PHS IS NO LONGER HIRING FOR THIS POSITION. PAGE FOR ARCHIVAL PURPOSES ONLY **

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