Production Coordinator

Titmouse is seeking a Production Coordinator on a 2D Animated Harmony series in Vancouver. The Production Coordinator assists the Line Producer and Production Manager to coordinate the details of the production in order to keep the project on track.

Length of project (multiple roles & start dates): November 9th and November 20th, 2026 until April 2027

Compensation: $1169.55/wk - $1250/wk CAD, commensurate with experience and skill level

Reports to: Production Manager/Line Producer

Format: Hybrid/Onsite (Candidates must be eligible to come into the Titmouse office in Vancouver)

*If the work for this position is performed within the geographical jurisdiction of the collective bargaining agreement, it will be covered by that agreement.

KNOWLEDGE, SKILLS AND REQUIRED ABILITIES

• Ability to be detail-oriented, flexible/adaptable.
• Thorough knowledge of animation process.
• Previous computer experience with knowledge of word processing, spreadsheet and database applications. (MS Office suite, including Word and Excel).
• Excellent communication and collaboration skills and the ability to work effectively with different teams and stakeholders.
• Ability to multitask, work in a fast-paced production environment and manage time effectively to meet individual and team deadlines.
• Excellent organizational, verbal, written, e-social skills and professional acumen.
• Ability to work with limited direction and take feedback as tasks progress according to the schedule.
• Actively improve skill set and abilities by keeping aware of current trends, techniques, and art methods.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Communicate priorities, issues and pertinent info to crew and assess their progress meeting their deadlines.
• Work with Directors to break down storyboards to assign each piece of the background, characters and props to artists, along with deadlines based on the Production Manager and Line Producer's schedule.
• Organize, review and coordinate materials for shipments to overseas studios, ensuring all artwork is up-to-date.
• Work with department leaders to create various breakdowns including: design breakdowns, background reference lists, animation and layout breakdowns, Animation Director notes.
• Coordinate communication between directors and overseas studio regarding any asset questions.
• Ask appropriate questions to understand and completeassignments and tasks on schedule.
• Engage in an open dialogue with production management on any potential roadblocks or concerns in delivering assignments on time.
• Meet with Art Directors, Directors and Executive Producer at least 2x week to review artwork for approvals or revisions.
• Track and distribute all notes, artwork, artists and output in file management system (FileMaker Pro), and collaborate withsupervisors to reassign scenes as needed to meet deadlines.
• Attend production meetings and be prepared to speak about departmental status as needed.
• Liaise with other departments to resolve any issues that may arise.
• Notify Line Producer and Production Manager of crew absences/sick days.
• Assist the crew in troubleshooting technical issues and liaising with I.T. to communicate problems.
• File management and regular cleanup of server space.
• Communicate potential production issues or delays to Production Manager and Line Producer.
• Other duties assigned.

REQUIRED WORK HABITS

• Adhere to all Titmouse, Inc. policies and procedures.
• Maintain courteous and cooperative manner with all staff and outside contacts, and demonstrate respect and a positive attitude toward them at all times during assigned workday.
• Be a team player, but also take initiative and be flexible in assisting others to the best of their ability to ensure accurate work product.
• Be organized in work area, files, etc., contributing to the efficiency and accuracy of work within the assigned workday and avoiding unnecessary extra time.
• Be able to comprehend assignments or to clearly and concisely ask for clarification until the assignment is understood.
• Exhibit dependability by arriving and leaving work on time; by taking the allotted