Clinical Trial Project Coordinator

Staff - Non Union### ## **Job Category**M&P - AAPS## **Job Profile**AAPS Salaried - Research and Facilitation, Level A### ## **Job Title**Clinical Trial Project Coordinator### ## **Department**Lunken Laboratory | Department of Paediatrics | Faculty of Medicine### ## **Compensation Range**$5,365.42 - $7,709.92 CAD MonthlyThe Compensation Range is the span between the minimum and maximum base salary for a position. The midpoint of the range is approximately halfway between the minimum and the maximum and represents an employee that possesses full job knowledge, qualifications and experience for the position. In the normal course, employees will be hired, transferred or promoted between the minimum and midpoint of the salary range for a job.### ## **Posting End Date**January 21, 2026**Note:** Applications will be accepted until 11:59 PM on the Posting End Date.**Job End Date**February 14, 2027This position is expected to be filled by promotion/reassignment and is included here to inform you of its vacancy at the University.This position is subject to the satisfactory completion of required background checks.**Note:** Only the Full Time Compensation Range is displayed on the job posting details advertised on the UBC Career sites.At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff, and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.**JOB SUMMARY**The Clinical Trial Project Coordinator will support the Lunken Lab () at BC Children's Hospital Research Institute () in organizing and overseeing multiple clinical trials, including multi-site studies across Canada. These trials focus on nutrition and the gut microbiome in both adult and pediatric patients with inflammatory bowel disease (IBD).The successful candidate will coordinate and/or oversee a range of clinical studies, including single-site studies based in BC and national trials with the BC site as the lead location. They will oversee all aspects of these clinical trials, ensuring they are conducted according to protocol, timelines, and regulatory requirements, including supervising study teams, monitoring data collection, coordinating with study sites, and ensuring compliance with ethical guidelines. The Clinical Trial Project Coordinator will play a leadership role, make key decisions, and contribute scientifically to the project.The Clinical Trial Project Coordinator will support the Lunken Lab () at BC Children's Hospital Research Institute () in organizing and overseeing multiple clinical trials, including multi-site studies across Canada. These trials focus on nutrition and the gut microbiome in both adult and pediatric patients with inflammatory bowel disease (IBD).**ORGANIZATIONAL STATUS**The successful candidate will report directly to the Principal Investigator, Dr. Genelle Lunken, and work closely with Principal Investigators and Co-Investigators across multiple clinical trials. They will have a supervisory role overseeing clinical research coordinators and assistants, undergraduate students, and volunteers. This role involves collaboration with members of the Lunken and Jacobson Labs, research staff at BC Children’s Hospital, and the GI Research Institute, as well as engagement with nurses, administrative staff, psychologists, dietitians, the Director of Operations, and IBD patients. Additionally, the candidate will interact with internal and external collaborators, UBC finance departments, and ethics boards. Office space will be provided at BC Children’s Hospital Research Institute. Flexibility in work hours may be required.**WORK PERFORMED**Tasks include:* Oversee the setup and execution of clinical trials across multiple research sites in Canada.* Act as the primary point of contact between the lead site, participating sites, and study sponsors.* Facilitate study start-up activities, including ethics submissions, regulatory approvals, and contract agreements at each site.* Ensure all research sites have the necessary study materials, protocols, and standard operating procedures (SOPs).* Provide training on study procedures, data collection, and compliance requirements for each research site.* Preparation of study documents including ethical submissions, regulatory documents, clinical study agreements, and hospital research approvals; supervise clinical research coordinator, trainees and fellows to submit REB documents for studies.* Monitor recruitment progress and troubleshoot challenges to optimize enrollment.* Oversee participant engagement strategies to maximize retention and minimize dropouts.* Ensure all sites adhere to the study protocol and data collection procedures.* Provide ongoing training and support for site coordinators and research staff on data entry and management.* Monitor data quality, consistency, and completeness across sites.* Serve as the liaison between investigators, research coordinators, research assistants and dietitians, ethics boards, sponsors, and other stakeholders.* Organize and lead regular meetings with site teams to address study progress, challenges, and best practices.* Provide updates and reports to the lead investigator, sponsors, and regulatory bodies.* Oversee study budgets and funding allocations across participating sites.* Coordinate the distribution of study kits, lab supplies, and data collection tools to each site.* Ensure proper shipping and handling procedures for biological samples.* Ensure proper study closure procedures at each site, including final data collection, documentation, and regulatory reporting.* Assist in analyzing study results and contributing to reports, presentations, and publications.* Facilitate knowledge-translation and lessons learned for future multi-site studies.* Assist in the establishment of a biobank.* Participate in supervision of undergraduate co-op students to carry out research studies.* Design and develop study data collection forms for implementation on REDCap or other related programs.* Help maintain databases which capture clinical, microbiome and dietary intake information from IBD patients.* Ensure that all aspects of study are performed within International Conference on Harmonization (ICH), Good Clinical Practice (GCP) and Tri-Council guidelines, as well as institutional, site and study specific Standard Operating Procedures (SOPs).* Coordinate and balance complex schedules to arrange study team meetings, as well as meetings with internal and external collaborators.* Participate in hiring and supervision of research assistants and/or undergraduate co-op students to carry out research studies.* Assist the Translational Research lead in assessing study feasibility.* Contribute to grant submissions by revising applications, comparing materials to grant guidelines, contacting co-investigators, collecting documents, tracking deadlines, completing research project information forms, and obtaining signatures. * Performs other related duties as required.**CONSEQUENCE OF ERROR**The successful candidate will exercise a considerable amount of judgment, responsibility, and initiative. The incumbent is required to conduct all research activities in an ethical manner, suited to the proper activities of the University of British Columbia and to the professional organizations governing his or herself and those governing the activities of the institution and all other investigators. Strict confidentiality of all study participants must be adhered to. All activities involving participants are accountable to the Principal Investigator, the Department Head, and the candidate's governing professional organization. Consequences of error are high and this is
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