Staff Accountant

Employment Type

• Fully remote
• Direct, full-time employment with Mobiz IT, Inc.
• Third-party agency submissions are not accepted.

Role Summary

The Staff Accountant owns the recurring transactional accounting and reconciliation work that drives Mobiz’s monthly close, performed end-to-end in Microsoft Dynamics 365 Business Central. This is an ownership role, not a support role: you prepare and reconcile; you don’t just assist.

Mobiz is a global IT consulting and Microsoft licensing firm operating across multiple legal entities and currencies. Revenue and costs are tracked dimensionally — every customer is a department, every engagement is a project code — so accurate coding on every entry is essential to reliable customer and project profitability reporting.

What You’ll Own

Month-End Close and Journal Entries

• Prepare and post the recurring close journal entries: revenue deferrals on multi-month and annual license contracts, expense accruals, prior-month accrual reversals, and prepaid amortization.
• Prepare vendor rebate allocation entries and distribute rebate income to the correct customer departments.
• Code every entry with the full dimension set — department, project, and site — and attach supporting documentation in Business Central before submitting.
• Route all entries to the Controller for approval before posting; maintain the approved-entry archive in SharePoint.
• Track close tasks against the published close calendar and flag at-risk items early. Reducing close cycle time is an explicit goal of this role.

Reconciliations

• Reconcile operating bank accounts, corporate credit cards, brokerage accounts, and the line of credit monthly, moving toward a weekly continuous-reconciliation cadence.
• Validate direct bank feeds into Business Central against source statement exports and resolve sync gaps.
• Create correcting entries for unrecorded items — fees, interest, and timing differences — and clear each account to a zero difference before posting.
• Reconcile AR and AP aging to the balance sheet, and reconcile prepaid, accrual, and deferred revenue accounts each month.

Multi-Entity and Intercompany

• Prepare intercompany cross-charge entries between Mobiz entities on the close schedule, referencing the governing agreement in each entry description.
• Reconcile due-to / due-from balances and resolve imbalances before period close.
• Support foreign-currency transactions and translation at approved rates.

Cost Allocation and Customer Profitability

• Own the monthly payroll allocation: pull time data from ServiceNow, run it through the allocation model, and reallocate wages and payroll taxes from administrative accounts to the customer departments and COGS accounts that earned them.
• Validate that total allocated equals total payroll before submitting the entry.
• Maintain separation of billable and non-billable cost so gross margin by customer stays accurate.

Reporting and Analysis

• Produce monthly P&L by department and prepare variance analysis comparing the current month to the prior three months, investigating and documenting every variance above 5%.
• Analyze gross margin by customer and surface trends and anomalies to the Controller.
• Validate the reporting package before distribution: active client dimensions, department mappings, zero gross profit on corporate departments, and a balance sheet that nets to zero.
• Assist with budgeting and forecasting by compiling actuals and identifying trends.

Tax and Compliance Support

• Prepare and file sales and use tax returns; monitor economic nexus thresholds and register in new jurisdictions as they are met.
• Assemble schedules and supporting records for the external CPA firm for federal, state, and local filings.
• Track filing deadlines and maintain the record of submissions and advisor correspondence.
• Provide documentation and reconciliations for audits and due diligence requests.

Controls and Continuous Improvement

• Follow established internal controls, approval thresholds, and documentation standards without exception.
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