Records & Compliance Administrator

Ref. No.: 124628 Position: Records and Compliance Administrator Location: Toronto (Hybrid) Salary: Competitive and based on experience Job Type: Permanent Are you a highly organized professional with a passion for keeping things running smoothly behind the scenes? We’re looking for a Records and Compliance Administrator to join a busy and collaborative legal team. In this role, you’ll be the go-to person for managing firm-wide records, ensuring compliance with regulatory requirements, and supporting both operational and HR functions. You’ll work closely with leadership to keep processes efficient, accurate, and compliant — all while contributing to a positive and professional office culture. This is a great opportunity for someone who enjoys variety, takes pride in precision, and thrives in a fast-paced, team-oriented environment. What You’ll Do : Compliance & Records Management Lead the organization’s file management initiatives by maintaining accurate and efficient digital and physical filing systems. Track and manage files throughout their lifecycle — from opening to archiving or destruction. Conduct conflict checks for new Associates and Partners and implement ethical walls when required. Maintain Partner Professional Corporation (PC) minute books and ensure all records are up to date. Oversee compliance with the Law Society of Ontario (LSO), Law Society of British Columbia (LSBC), and LawPRO standards. Coordinate annual renewals, filings, and professional registrations. Support policy development, updates, and communication to ensure ongoing compliance with firm and employment legislation. HR & Operations Support Coordinate onboarding for new employees, including regulatory setup, benefits enrollment, and training. Maintain accurate employee records and administer changes to benefit plans. Assist with the recruitment process — posting jobs, screening candidates, coordinating interviews, and managing onboarding / offboarding. Act as a trusted point of contact for HR-related questions, providing clear and professional guidance. Keep HRIS and related systems organized and up to date. Administrative & Project Support Handle confidential information with discretion and professionalism. Provide administrative support to the Directors of Operations and Professional Development — including scheduling, correspondence, and meeting coordination. Help organize firm-wide events, presentations, and communications that strengthen internal engagement. What You Bring : Post-secondary education in Business Administration, Human Resources, Records Management, or a related field. 2–4 years of experience in administration, compliance, records management, or HR — experience in a law firm or professional services setting is an asset. Strong communication skills and the ability to manage sensitive matters with tact and confidentiality. Proficiency with Microsoft Office Suite; experience with iManage or Soluno is a plus. Exceptional attention to detail, time management, and organizational abilities. A proactive mindset with the ability to manage multiple priorities and meet deadlines. A professional, approachable, and service-oriented attitude. Why You’ll Love Working Here : A collaborative and supportive team environment. Exposure to both legal operations and HR processes — a great opportunity to broaden your professional skills. Meaningful work that contributes to maintaining high professional and ethical standards. Opportunities to streamline processes and have a tangible impact on firm efficiency. Please send your resume in Word format to Christina Cerra at . REFER A PERM HIRE AND EARN UP TO $1,000 For more details, . #J-18808-Ljbffr