Accounts Payable Administrator

3 days ago


Ottawa, Ontario, Canada Commissionaires Ottawa Full time
Accounts Payable Administrator (Term Position)

Schedule: Daytime, Monday to Friday

Salary: $26.65/hour

We are currently recruiting for a Temporary Accounts Payable Administrator for a 4-month term to work at our head office in Ottawa, ON.

What You Will Be Doing

The Accounts Payable Administrator is responsible for the timely and accurate processing of supplier invoices, employee expense reimbursements, and financial system updates. This role also includes calculating and processing government remittances such as HST/GST/QST, CPP, EI, EHT, garnishees, and union-related payments.

Key Responsibilities

  • Verify invoices to ensure authorizations comply with financial policies
  • Code and input invoices to the appropriate department and general ledger accounts, or review coding by managers/directors to ensure accuracy and compliance with company policies and accounting principles
  • Code and input employee expense claims to the appropriate departments, expense accounts, and rebilling accounts
  • Process bi-weekly payments, including but not limited to cheques, EFTs, and online payments
  • Prepare and remit payments for statutory and legislative requirements
  • Prepare account reconciliations and supporting documents for annual audits
  • Assist the Controller with financial analysis and special projects as required

Qualifications

Education and Technical Expertise

  • College certificate with accounting courses
  • Minimum of 3 years of experience using accounting software with modules for Accounts Payable (A/P), Accounts Receivable (A/R), banking, and General Ledger (G/L)
  • Intermediate-level experience with Microsoft Dynamics Great Plains (GP) is required
  • Strong knowledge of general ledger entries and accounting principles
  • Excellent understanding of accounting principles, procedures, and processes
  • Demonstrated experience in accounts payable, accounts receivable, reconciliations, and general ledger functions
  • Proficiency in MS Excel (intermediate level), Outlook, and other office applications

Skills & Abilities

  • Strong organizational and time management skills to handle multiple tasks efficiently
  • Exceptional attention to detail and high degree of accuracy in financial data entry and processing
  • Excellent interpersonal, communication, and listening skills for working effectively with internal and external stakeholders
  • Customer service-oriented approach, with the ability to explain financial processes clearly
  • Ability to maintain confidentiality and demonstrate discretion in handling sensitive financial information
  • Self-motivated and proactive, capable of working independently with minimal supervision

Other Requirements

  • Must hold or be able to obtain a Secret security clearance

Application Process

If we're the right fit for you, we want to hear from you Send us your resume and cover letter to competition@commissionaires-ottawa.on.ca.

NOTE: Only candidates that meet the specified requirements will be considered for this position. Candidates who do not meet the requirements may be considered for similar opportunities.

Commissionaires values the diversity of our workforce and respects its employees as individuals, regardless of race, nationality, religion, sexual orientation, gender, and age.

In accordance with the Ontario Human Rights Code, Accessibility for Ontarians with Disabilities Act, and Commissionaires' Policies on Accommodation, requests for accommodation will be accepted as part of the hiring process.

We appreciate all who apply; however, we will only be contacting candidates of interest.

#J-18808-Ljbffr

  • Ottawa, Ontario, Canada Mircom Group of Companies Full time

    Job Description:As a key member of the Mircom Group of Companies team, the Accounts Payable Administrator will play a crucial role in maintaining efficient accounting processes and managing accounts payable transactions. This is a 12-month contract position based at our Head Office in Vaughan.Key Responsibilities:1. Process vendor invoices for Receiving,...


  • Ottawa, Ontario, Canada UNAVAILABLE Full time

    About the RoleWe are seeking a highly skilled and motivated Finance Administrator to join our team as an Accounts Payable Clerk. In this role, you will be responsible for managing the day-to-day operations of accounts payable, including processing invoices, verifying payments, and maintaining accurate financial records.Your primary responsibilities will...


  • Ottawa, Ontario, Canada Tri-Mach Inc. Full time

    Key Skills and QualificationsA minimum of 3 years of experience in an accounts payable role, preferably in a similar industry.Bachelor's degree or college diploma in accounting, finance, or business administration.Strong analytical skills, attention to detail, and excellent communication skills.Ability to prioritize tasks, meet deadlines, and work...


  • Ottawa, Ontario, Canada Mircom Group of Companies Full time

    **Required Skills and Qualifications**To succeed in this role, you will need:2+ years of experience in accounts payable;Previous experience using an ERP system;Post-secondary education in Business or Accounting;Advanced skills in Excel;Knowledge of accounting and/or accounts payable principles;Proficient data entry skills with attention to detail;Strong...


  • Ottawa, Ontario, Canada GFL Environmental Inc. Full time

    Accounts Payable Administrator/SchedulerAccounts Payable Administrator/SchedulerApply locations: Coniston, OntarioTime type: Full timePosted on: Posted 6 Days AgoJob requisition id: R21837Become an essential part of GFL's expanding Sudbury team as an Accounts Payable Administrator and Scheduler, where you'll drive efficiency, streamline operations, and...


  • Ottawa, Ontario, Canada Vaco Recruiter Services Full time

    The Accounts Payable Specialist is responsible for processing invoices, reconciling vendor statements, and ensuring timely payments. This role requires strong attention to detail, the ability to manage multiple deadlines, and proficiency in accounting software. The ideal candidate will have experience in accounts payable functions, vendor management, and...


  • Ottawa, Ontario, Canada TalentSphere Staffing Solutions Full time

    Position: Accounts Payable 3 Month Temp ContractJob ID #16621274Location:North York/ hybrid 3 days a weekIndustry: Manufacturing /DistributionHourly rate:$22Our client is a small, Canadian owner and operated manufacturing company. This role will have you working within a fun environment and be a part of a work family. Reporting to the Senior Accountant, the...


  • Ottawa, Ontario, Canada MediSolution Full time

    Responsibilities:- Reconcile accounts payable transactions and maintain accurate records.- Resolve discrepancies and issues related to invoices and payments.- Ensure compliance with company policies and procedures.- Collaborate with internal departments to resolve payment-related inquiries.- Assist in managing cash flow by monitoring vendor payments.-...


  • Ottawa, Ontario, Canada Highland Farms Supermarkets Full time

    Job Summary:We are seeking a skilled Accounts Payable Manager to join our team at Highland Farms Supermarkets. As a key member of our finance department, you will be responsible for managing the accounts payable function, ensuring timely and accurate payment of invoices, and maintaining excellent relationships with vendors.The ideal candidate will have a...


  • Ottawa, Ontario, Canada Vaco Recruiter Services Full time

    About the JobWe are seeking a highly skilled Accounts Payable Specialist to join our team at Vaco Recruiter Services. As an Accounts Payable Specialist, you will play a critical role in ensuring the smooth operation of our financial processes.Key ResponsibilitiesYour key responsibilities will include:Processing and reviewing invoices for accuracy and...


  • Ottawa, Ontario, Canada Randstad Canada Full time

    Our client, operating across Canada, and also one of the largest and most diversified in their industry is growing Adding a Director, Accounts Payable to the teamAre you an experienced Accounts Payable professional with over 10 years of full-cycle AP, at a Managerial level?Do you have a passion for leading large AP teams while developing and implementing...


  • Ottawa, Ontario, Canada ABL Employment Full time

    Our client, a well-known locally owned and respected clothing company, is actively seeking an Accounts Payable Clerk to join their team permanently.The Accounts Payable staff should have strong knowledge of ERP Sage 300 computer systems. The successful candidate will be responsible for assisting in the day-to-day operations of the accounting department, as...


  • Ottawa, Ontario, Canada Export Development Canada Full time

    - (Senior) Accounts Payable Specialist Level (Permanent + 24 Months) (00053J)Posting Date:Mar 11, 2025, 2:55:01 PMPrimary Location:Job Type:PermanentSchedule:Full-timeExport Development Canada (EDC) is a financial Crown corporation dedicated to helping Canadian businesses make an impact at home and abroad. EDC offers financial products and knowledge to help...


  • Ottawa, Ontario, Canada Export Development Canada Full time

    - (Senior) Accounts Payable Specialist Level (Permanent + 24 Months) (00053J)Posting Date:Mar 11, 2025, 2:55:01 PMPrimary Location:Job Type:PermanentSchedule:Full-timeExport Development Canada (EDC) is a financial Crown corporation dedicated to helping Canadian businesses make an impact at home and abroad. EDC offers financial products and knowledge to help...


  • Ottawa, Ontario, Canada Restaurant Brands International Full time

    Manager, P2P, Accounts Payable page is loadedManager, P2P, Accounts PayableApply locations Corp - Toronto Corporate OfficeTime type: Full timePosted on: Posted 30+ Days AgoJob requisition id: R1541Ready to make your next big professional move? Join us on our journey to achieve our big dream of building the most loved restaurant brands in the world.Restaurant...


  • Ottawa, Ontario, Canada LRO Staffing Full time

    About the Opportunity:We are seeking an Accounts Payable Specialist for a four-month contract, with potential for extension. This is an onsite position that offers free parking.Key Responsibilities:Verify invoices to ensure authorizations comply with financial policiesCode and input invoices to the appropriate department and general ledger accountsProcess...


  • Ottawa, Ontario, Canada Inviro Engineered Systems Ltd. Full time

    About Inviro Engineered Systems Ltd.We are seeking a highly skilled and experienced Financial Operations Manager to join our team. As a key member of our accounting department, you will be responsible for managing our financial operations, including accounts receivable, accounts payable, and administrative tasks. You will also oversee the preparation and...


  • Ottawa, Ontario, Canada Mcmillanvantage Full time

    When businesses or organizations have a pressing challenge, McMillan Vantage has the senior expertise with a deep understanding of what you need to know, when you need it most. Our vision is to become the firm of choice for clients requiring government relations, strategic communications, advocacy, corporate purpose, and sustainability advisory services....


  • Ottawa, Ontario, Canada Vaco Full time

    About the Opportunity- AP- Process accounts payable transactions including coding and entering vendor invoices, matching contract/proposal/purchase order and change orders- Assist in payment of all invoices in accordance with vendor payment schedule, assist in preparing and processing the accounts payable cheque runs and EFT set up- Review vendor and service...


  • Ottawa, Ontario, Canada StackAdapt Inc. Full time

    About the RoleThe successful candidate will have a proven track record of managing and mentoring teams, fostering a positive work environment, and implementing process improvements. Experience with expense management tools and proficiency in Excel is required.This role will also involve collaborating with internal and external auditors, overseeing the use...