Conference Production Coordinator

4 weeks ago

Toronto, Canada Generis Full time
Conference Production Coordinator Generis is proudly ranked on; 2024 - Canada’s Top Growing Companies - The Globe and Mail 2020 - The Americas’ Fastest-Growing Companies - Financial Times 2020 - Growth List of Canada’s Fastest-Growing Companies - Canadian Business and Maclean’s 2020 - Canada’s Top Growing Companies - The Globe and Mail 2019 - Canada’s Top Growing Companies - The Globe and Mail

Check us out on social Instagram: @generisgroup Twitter: @generisgp www.generisgp.com

Working hours:

Normal business hours are 8:30 a.m. to 5:00 p.m., Monday to Thursday, and 8:30 a.m. to 4:30 p.m. on Friday, with a one-hour lunch break between 12:00 p.m. and 2:00 p.m. Office Location:

555 Richmond Street West, Toronto, ON Working Environment : First six weeks will be 100% in office. Work-from-home flexibility up to 7 days each month following the initial six week period based on performance in good standing. Travel Requirement:

All candidates must have the ability and willingness to travel to the USA up to 3 times a year.

Who We Are Generis organizes and delivers industry leading B2B conferences allowing business leaders to discuss, learn and network. Our focus on transforming the way people connect has allowed us to work with exciting brands such as Amazon, Tesla, NHL, NASA, AstraZeneca, Ford and more Join a diverse and energetic team, collaborating to produce world-class events. Enjoy a fast-paced work environment with exposure to many industries and opportunities for advancement

Key Responsibilities Production is at the heart of what we do, and our commitment to each market we serve is to develop and deliver world-class, industry-focused summits. By applying meticulous and rigorous processes at every phase—from inception to execution—we ensure our summits are of the highest caliber. We are looking for the right candidate to lead our efforts—an individual with the necessary attributes, experience, and commercial acumen to join the Generis team. As a producer in this dynamic environment, you will collaborate with senior professionals from leading Fortune 1000 companies.

Day-to-Day Tasks 75-80% of Your Role – Agenda Building & Speaker Recruitment Conduct ongoing market research to stay up to date on industry hot topics and trends. Develop a contact list of potential speakers appropriate for the conference program. Create a coherent, commercially driven agenda outline that addresses industry challenges, emerging technologies, investment areas, and other key topics. Proactively reach out to industry leaders (CEOs, Presidents, VPs, SVPs, etc.) through cold calling, emailing, LinkedIn messaging, and other outreach methods to invite them to speak. Support the delegate and sponsorship sales campaigns. Oversee agenda content and copy edits. Maintain speaker recruitment targets and meet weekly deadlines. 20-25% of Your Role – Onsite Execution & Speaker Liaison Greet speakers upon arrival with professionalism and ensure a seamless experience. Conduct venue and presentation room walk-throughs with speakers. Coordinate with the AV service provider on audio and visual staging requirements and communicate these details to speakers. Creatively problem-solve any speaker-related obstacles onsite. Conduct post-presentation interviews with speakers for content development.

Qualifications & Skills: To produce our summits from initial conception to final execution, we seek a passionate, self-motivated, and hard-working professional with: A university degree. Exceptional research and writing skills. Strong editorial and content development capabilities. Business acumen and commercial awareness. Excellent interpersonal and client-facing skills. Highly effective communication skills. Strong copywriting skills. Determination to meet production deadlines and deliver results. Project management experience. A valid passport and the ability to travel to the U.S. (up to three times per year). Previous event experience (a plus but not required).

The Package: Base salary with scheduled review periods for growth. Annual bonus based on personal and company performance. Comprehensive benefits after three months, including extended mental health support and a life advice hub. Incentives and opportunities for travel. Early start to the weekend—Fridays end at 4:30 PM Monthly work socials featuring foosball, pizza, snacks, and drinks, plus annual summer and winter parties.

Generis is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. If you require assistance or an accommodation, please let us know.

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