Senior Fund Administrator

2 weeks ago

Halifax, Canada ARK Consultancy Partners Ltd. Full time

Role Overview ARK Consultancy Partners is hiring on behalf of a growing boutique fund administrator for a Senior Fund Administrator based in Halifax, NS. This full‑time on‑site role is for a hands‑on fund administration professional who enjoys preparing NAVs end‑to‑end and wants to help build out a local team and office during the first year. The platform services private equity, real estate, and credit funds, offering broad exposure across alternative asset classes. Responsibilities Prepare full monthly NAVs end‑to‑end for assigned funds, including pricing, accruals, fee calculations, waterfall mechanics where applicable, and investor allocations. Maintain the general ledger and investor records in a proprietary fund accounting system, ensuring accuracy and completeness. Perform cash, position, and P&L reconciliations, and resolve breaks with investment managers, administrators, custodians, and other service providers. Prepare financial and investor reporting packs, capital account statements, and ad hoc analysis on fund performance. Support year‑end audits and regulatory/reporting obligations by preparing schedules and responding to auditor and regulatory queries. Document, refine, and enhance BAU processes, controls, and checklists to support scalable growth. Contribute to the build‑out of the Halifax office in the first year, including onboarding new funds, helping design workflows, and supporting recruitment and training of junior staff as the team grows. Act as the primary point of contact for certain managers and investors, providing timely, high‑quality service while coordinating internally with investment and operations teams. Qualifications Strong background in Finance, Investments, and Fund Administration, ideally with experience across private equity, real estate and/or credit funds. Proven experience preparing NAVs end‑to‑end, with 4–8+ years in fund accounting or fund administration. Proficiency in accounting and financial reporting practices, with strong analytical skills to assess fund performance and resolve discrepancies. Detail‑oriented and highly organized, with the ability to manage multiple priorities and deadlines in a lean, entrepreneurial environment. Familiarity with fund accounting systems (experience adapting to proprietary platforms is an asset) and strong skills in Microsoft Office, particularly Excel. Expertise in or strong familiarity with compliance requirements and industry best practices relevant to alternative investment funds. Bachelor’s degree in Finance, Accounting, or a related field; CPA or CFA designation is an asset. Strong communication skills and the ability to work effectively with internal stakeholders and external clients/managers. What’s on offer Competitive compensation aligned with the Halifax market, including performance‑based bonus potential. The opportunity to help build a business, team and office from the ground up, with meaningful influence over processes and ways of working. Exposure to private equity, real estate, and credit strategies in a close‑knit, entrepreneurial team. Potential for longer‑term upside through carry, bonus linkage to business growth, or equity participation, to be discussed with shortlisted candidates. Seniority Level Mid‑Senior level Employment Type Full‑time Job Function Finance and Sales #J-18808-Ljbffr

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