Clinic Secretary- Temp FT Community Engagement and Outreach

Clinic Secretary - Temp FT Community Engagement and Outreach - Ambulatory Services Join to apply for the Clinic Secretary - Temp FT Community Engagement and Outreach - Ambulatory Services role at Baycrest Baycrest Hospital has an opportunity for a CLINIC SECRETARY Ambulatory Clinical Services Community Engagement and Outreach Position Type: Temporary Full‑time (approximately 16 months) Shift Type: Day‑Evening, some weekends (shifts may be subject to change) Hourly Pay Rate: $25.81–$28.14 Bi‑Weekly Hours: 75 Hours Posting Number: 9383 Union: SEIU Clerical Date Posted: November 7, 2025 Internal Closing Date: November 18, 2025 Job Summary The successful candidate will play a critical role in supporting all logistical elements of our CDM Hub and CHIFs, including booking venues, corresponding with partners, and ensuring smooth operations of all clinics/events. The role will serve as part of the NYTHP backbone team, hosted at Baycrest Hospital and operate in a matrix style environment – responsible to both NYTHP initiatives and Baycrest Ambulatory Services. This role will support the following initiatives: Community Health and Information Fairs (CHIFs), which aim to increase community access to healthcare services and supports for equity‑deserving populations; Chronic Disease Management Hub; and the Neighbourhood Care Team. Responsibilities Support the planning and logistics of community engagement activities, including scheduling, developing and distributing communication materials, arranging additional services (e.g., translation, catering, transportation, etc.), and communicating with stakeholders and community members Supports logistics for CHIF events, including booking venues, conducting site visits, creating floor plans, communicating with vendors and exhibitors, managing and ordering inventory, transporting equipment or supplies to the event location, and managing attendee flow Support community outreach activities with Lead Community Ambassador Provide secretariat support to the CHIF Planning Team, including setting agendas, writing meeting minutes, and logging and tracking action items and key decisions Develop and maintain the annual CHIF schedule for the fiscal year Assist the OHT Manager with evaluation processes, data collection, and reporting activities Qualifications Completion of a recognized post‑secondary Office Administration – Medical program, or comparable Experience supporting community‑based projects, preferred Experience with community engagement, ideally within the health care sector, preferred Experience working with high‑need, complex, and diverse priority groups in the community health setting, an asset Ability to adapt to change; high level of flexibility and reliability Strong organizational and time‑management skills Excellent verbal and written communication skills, with high attention to detail Strong relationship management and community engagement skills Ability to work as part of a team and independently Comfort with ambiguity Proficiency with Microsoft Office, including Word, Excel, PowerPoint, Outlook, and Forms Additional Benefits Vacation Entitlement Opportunity to enroll in the extended health and dental benefit plan Opportunity to enroll in the Healthcare of Ontario Pension Plan (HOOPP) Access to 24/7 Employee Assistance Program INTERNAL APPLICANTS Current Baycrest employees must apply online through the Baycrest intranet. Applications submitted through the external careers website will only be considered after the internal application process. If you are a current employee and are unable to access the intranet, please contact Human Resources for assistance. EXTERNAL APPLICANTS Please submit your application online by clicking the Apply button below. All successful candidates will be required to complete a police reference check/vulnerable sector screen. Seniority level Entry level Employment type Temporary Job function Administrative Industries Hospitals and Health Care Baycrest is committed to providing accessible employment practices that are in compliance with the Accessibility for Ontarians with Disabilities Act ('AODA'). If you require accommodation for disability during any stage of the recruitment process, please notify Human Resources at recruitment@baycrest.org or 416-785-2500, ext. 2961. #J-18808-Ljbffr