Senior Lease Analyst

4 weeks ago

Toronto, Ontario, Canada BGIS Full time

Who We Are

BGIS is a leading provider of customized facility management and real estate services. With our combined team of over 6,500 globally, we relentlessly focus on enabling innovation through the services we deliver, while actively looking for new opportunities that will enable innovation for our clients' businesses. Globally, we manage over 320 million square feet of client portfolios across 30,000+ locations in North America, Europe, Middle East, Australia and Asia. Further information is available at www.bgis.com

We are looking to have a full-time bilingual (French/English) Senior Lease Analyst join our team

OUR CULTURE

At BGIS, our culture is built on three foundational pillars:

  1. Culture of Care: We deeply care for each other, our clients, partners, and the communities we serve.
  2. High Performing Teams: We go Above and Beyond to deliver exceptional services. INTEGRITY, OWNERSHIP, RESPONSIVENESS, INITIATION, VISIBILITY, DRIVE, and INTEGRATION are core to high performance.
  3. Unwavering Commitment to Sustainability: We conduct every action with a focus on preserving our earth.

SUMMARY

The Senior Lease Analyst is responsible for abstracting key information from lease agreements, entering and maintaining the integrity of lease data within the lease management database as well as collecting and paying monthly rental payments on behalf of landlords and tenants. At this position level, the Senior Lease Analyst provides guidance to less experienced team members. This role will work in collaboration with all key BGIS departments to ensure full support of all activities and play a key role in our INTEGRATED approach to operating buildings.

Opportunities for Development:

At BGIS we are committed to the development of our people – offering them opportunities to learn and grow into various roles. Success in the role offers Team Members the opportunity to explore various roles – some include:

  • Progressive Leasing Team roles,
  • On Account Operational Leadership in Facility Management Office,
  • Project Management roles to lead and execute projects.

KEY DUTIES & RESPONSIBILITIES

Safety Ownership and Regulatory Compliance

  • Comply with all internal and external requirements including but not limited to environmental, health and safety, fire protection and mandated by BGIS Health Safety and Environment Teams and enforced by law.

Lease Abstraction

  • Reviews lease agreements and abstracts key information including but not limited to lease provisions, clauses, options and critical dates, property information, business, legal and financial agreements and obligations, terms and conditions.
  • Enters and maintains lease agreement information within lease management database. Responsible for data integrity of lease information.

Rent Payment Processing

  • Processes monthly rent payments and ad hoc payments on behalf of the client.
  • Prepares monthly rent roll reports, makes adjustments to rent information and pays retroactive payments to reflect changes in factors including but not limited to operating costs, base rent.
  • Prepares and provides reports to clients.

Additional Rent Review

  • Conducts annual review of operating costs budget increases (i.e. grounds maintenance cost, realty taxes = "additional rent") proposed by the landlord. Compares forecast against historical information to review reasonableness of budget increase. Verifies reasons for proposed budget increases and requests for supporting documentations from the landlord where required.
  • Conducts review of recent actual operating costs and provides recommendations for annual operating costs budget increases to landlords for tenant billings.
  • Ensures annual budget increases are in compliance with terms of lease agreement.

People Leadership

  • Provides guidance to Lease Analyst.

Reporting

  • Create and Analyze reports.
  • Other duties as assigned.

KNOWLEDGE & SKILLS

  • College / University degree in Business Admin, Commerce, or equivalent training (e.g. RPA, CET).
  • 3 to 5 years related experience Lease Administration, Real Estate Accounting, or Property Management with exposure to commercial leases.
  • Experience with using a lease administration database preferred.
  • Ability to interpret complex commercial lease language.
  • Advanced financial/analytical skills.
  • Excellent oral and written communication skills.
  • Excellent organizational skills.
  • Superior attention to detail.
  • Ability to work independently and within a team to build relationships and interact effectively with business partners.
  • Ability to multi-task, work successfully under pressure and effectively manage time and workload.
  • Proficiency in Microsoft Office (Word, Excel, and Outlook).

Licenses and/or Professional Accreditation

  • Real Property Administrator designation would be considered an asset.

At BGIS we believe that diversity and inclusion is a key business driver, such that we never lose sight of its importance as it is woven into the fabric of our organization. We are committed to maintaining a barrier-free recruitment process by providing equal employment opportunities through recruiting and retention of individuals of all backgrounds. We recognize that promoting diversity is an essential component of our continuing pursuit for organizational success

BGIS is an equal opportunity employer and we welcome you to apply for a position with us If you require accommodation during the recruitment process, please contact us at askHR. Upon request for accommodation, we will consult with the applicant in question and provide, or arrange for the provision of, a suitable accommodation in a manner that takes into account the applicant's accessibility needs due to disability.

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