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Project Coordinator

1 month ago

Ottawa, Ontario, Canada Taggart Group of Companies Full time

Job Title: Project Coordinator

Reports to: Project Manager and VP Operations

Company: Doran Contractors

Location: 3187 Albion Road, Ottawa, Ontario

Company Synopsis:
Founded over 100 years ago, Doran is an industrial, commercial, and institutional construction general contractor that can tackle any job from multi-tenant condominiums, senior's residences, retail plazas, transit stations and tunnels, office buildings, bridges, and pump stations. From tender closing to substantial completion, Doran takes pride in staying on time and budget, with aspirations of exceeding the owner's expectations at every opportunity. A proud part of the Taggart Group of Companies, we value integrity, quality, and community.

Position Summary:
The Project Coordinator is responsible for supporting the Project Manager in day-to-day administration of a construction project. Superior administration skills in Microsoft Office are required to maintain tracking logs for project documentation. These duties must be carried out in a manner that is in compliance with the Building code requirements, health and safety requirements and general policies and procedures of Doran Contractors. The performance of the duties must ensure a quality approach to all employees, customers, subcontractors, managers, and suppliers. The Project Coordinator in conjunction with the Project Manager are responsible for designing and carrying out policies and procedures that support the company's projects and initiatives.

Major Responsibilities:

  • Liaison between site superintendent, office administration and project managers.
  • Provide administrative support to project managers, Vice President, and President of Construction.
  • Support in preparation for construction meetings.
  • Ensuring safety obligations with clients are carried out as per the terms of the agreement and communicated to the Project Manager and Supervisors.
  • Promote company and legislative health and safety policies on all sites.
  • Manage project activities throughout lifecycle, including the allocation of adequate resources, scheduling, documentation, budget, and other factors. Establish and deliver mechanisms for tracking project progress and reporting to the management team via a formal communications plan necessary for success.
  • Plan all project timelines, milestones, deliverables, and micro-deliverables using the Microsoft Project software.
  • Track and distribute instructions and changes to trades and other parties who may be affected by the change. Document changes made.
  • Review, monitor, and keep up to date Official Drawings.
  • Review and track the issuance of shop drawings between trades and consultants.
  • Produce regular reports (status, escalations, etc.) on the progress of projects; deliver these reports during regular Management meetings.
  • Track all RFIs, Changes, and Instructions in spreadsheet format (or Autodesk).
  • Perform job site compliance requirements, inspections, analysis, and proper building procedure, prepare written reports and recommendations.
  • Perform additional assignments per manager's direction.
Education And Experience Requirements:
  • Post-secondary education in Construction related field.
  • LEED certification, Gold Seal and or Green Building Certificates an asset.
  • General knowledge of shop drawings, RFIs, Changes, and Site instructions as they relate to a project is a requirement.
  • Strong organizational skills with the ability to prioritize work and meet firm deadlines.
  • Experience in construction related field, or similar role is required. Experience with a General Contractor would be an asset.
  • Proficient in Microsoft office (Power Point, Excel, Word, Outlook, Microsoft Project).
  • Strong mathematical reasoning and ability to analyze building drawings/blueprints.
  • Strong problem-solving skills. Strong verbal, written and presentation / communication skills.
  • Bilingualism an asset (but not a requirement).
Work Environment:
  • Construction environment can be difficult conditions; this role will require working outdoors and indoors.
  • Manual dexterity required.
  • Overtime as required.
  • Providing service to several people or departments, working under many simultaneous deadlines.
  • Sitting or standing for long periods of time at workstation.
Application:
We thank all candidates for their interest; however, only applicants selected for an interview will be contacted.

Accommodation:
The Taggart Group of Companies is an equal opportunity employer. All qualified applicants are considered without regard to citizenship, race, place of origin, ethnic origin, colour, ancestry, disability, age, creed, sex/pregnancy, family status, marital status, sexual orientation, gender identity, or gender expression.
In accordance with the Accessibility for Ontarians with a Disabilities Act, we're committed to providing accommodations for people with disabilities in all aspects of the recruitment and selection process. If you require accommodation or special assistance, please send an email to hr@taggart.ca with your request. Your information will be treated as confidential.
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