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Apprentice Executive Administrator

1 month ago

Old Toronto, Canada Ontario Teachers' Pension Plan Full time
Toronto, Canada
Time Type: Full time
Posted on: Posted 2 Days Ago
Job Requisition ID: 6195

The opportunity

Are you an experienced Senior Executive Assistant with a flair for providing administrative support to senior leaders? If so, we are looking for a Senior Executive Assistant within the Equities Division to provide executive administrative support such as building and editing presentations and documents; planning meetings; making conference and international travel itineraries; planning team activities and events. p>Who you’ll work with

You will report to the Executive Managing Director, Equities and provide support to the Equities Leadership Team, as required.

What you’ll do
  • Actively handle, schedule and coordinate the work and workday; identify and indicate items requiring urgent action and prioritizing other matters, including preparation/coordination of materials for board meetings.
  • Act as liaison between the Executive Managing Director and partners at all levels both within and outside of OTPP including board members.
  • Coordinate complex international travel itineraries, as required.
  • Plan meetings and events, including budget management, site selection and catering.
What you'll need
  • A minimum of 10 years of administrative assistance support.
  • Excellent MS Office Skills: Word, Excel and PowerPoint.
  • Ability to identify and prioritize items requiring immediate action, along with any pertinent information to facilitate decision making.