Marketing Ops Coordinator

Join to apply for the Marketing Ops Coordinator (Remote) role at Farber Debt Solutions. Farber is one of Canada’s oldest, largest and most respected debt solution providers. We help Canadians get out of debt and start rebuilding their lives again. Established in 1979, Farber has over 300 employees working across the country and has helped well over 200,000+ Canadians with their debt. Position Overview Position: Marketing Ops Coordinator Location: Remote (Canada) Industry: Financial Services Department: Marketing Employment Type: Permanent/Fulltime Job ID #16715905 Job Summary Farber Debt Solutions is looking for a highly organized and motivated Marketing Coordinator to support our fast-paced and high-performing marketing team. This role manages key administrative responsibilities by coordinating critical marketing initiatives and providing process, planning, and spend-tracking support that enables accurate budgeting, smooth delivery of operating mechanisms and consistent team operations. The Coordinator plays a central role in maintaining operational excellence, helping the team stay aligned, informed, and efficient across all projects and reporting cycles. Key Responsibilities Budget & Finance Support: Track marketing spend; update PO and track invoices; reconcile expenses with Finance; flag variances or missing documentation; prepare monthly budget summaries. Serve as the main liaison between marketing and accounting. Marketing Project Management Support: Maintain the master marketing calendar via spreadsheets and within OnePlan as applicable (briefs, approvals, launches, etc.); ensure milestones and dependencies are logged, coordinate updates with Integrated Marketing and Content leads; flag risks, own and adjust workbacks as appropriate. Annual Planning & Forecasting: Support the annual marketing planning cycle. Compile inputs, update templates, organize planning sessions and prepare dashboards for progress tracking. Repository & Documentation Management: Own organization and version control across SharePoint, Teams and the Comms Hub; manage file taxonomy, access permissions and archive protocols to ensure easy retrieval and institutional memory. Meeting & Operations Logistics: Schedule recurring team meetings (Marketing All-Hands, stand‑ups, MQRs); prepare agendas, capture notes and action items, track follow‑ups and maintain a shared "decisions log." Process Documentation: Update and publish SOPs, templates and how-to guides. Vendor & Contract Coordination: Maintain the vendor master list, collect SOWs and track renewals, NDAs and insurance certificates; ensure accurate contract records and signature routing with Legal and Procurement. Operational Reporting: Own marketing dashboards and summaries for team metrics (project throughput, budget utilisation, planning milestones) and distribute to leadership for visibility. Work with Data team, IT and others to ensure real-time dashboards for managerial visibility. Onboarding & Access Management: Coordinate access of marketing documents for new hires or contractors to ensure smooth setup of recurring meetings and shared drives. Cross‑Functional Support: Assist in marketing process alignment with Finance, HR, Procurement and IT (for tools and licences); handle special projects that improve team efficiency or data hygiene. Qualifications 1–3 years of experience in marketing coordination, project management or operations support within a marketing, communications or creative environment. Agency or brand experience will work. Working familiarity with one or more project management tools such as OnePlan/Planner, Monday, Clickup, Asana, Wrike, Trello, etc. Experience managing complex projects that involve multiple key stakeholders and contributors. Strong administrative and organisational skills with comfort in budget tracking, scheduling and file management; a high level of diligence and eye for detail. Proactive mindset, eager to build expertise in marketing operations and cross‑team collaboration. Demonstrated ability to problem‑solve. Exposure to vendor management is preferred. Our Culture at Farber We’re in the business of helping people—and this ethos extends not only to our clients, but to our employees and partners. We are committed to taking action and to deliver an inclusive, diverse and equitable workplace that our staff experience every day. Farber encourages applications from all qualified candidates who represent the diversity of Canada. Accommodations If you require any accommodations throughout the recruitment process—including alternate interview formats, accessible materials or any other accommodations—we encourage you to contact us at careers@farbergroup.com. We thank all candidates for submitting their resume; however, only those selected for an interview will be contacted. Referrals increase your chances of interviewing at Farber Debt Solutions by 2x. #J-18808-Ljbffr