Portfolio Project Management Officer, OSG

Join to apply for the Portfolio Project Management Officer, OSG role at International Civil Aviation Organization. Organizational Setting The Secretariat consists of the Office of the Secretary General, five Bureaus, seven Regional Offices, the Finance Branch, the Office of Internal Oversight, and the Ethics Office. The five Bureaus are the Air Navigation Bureau, the Air Transport Bureau, the Capacity, Development & Implementation Bureau, the Legal Affairs and External Relations Bureau, and the Bureau of Administration and Services, located at ICAO Headquarters in Montreal. The position is located in the Office of the Secretary General (OSG). The Strategic Portfolio Management (SPM) team fulfills enterprise-wide strategic functions on behalf of the Secretary General, ensuring that ICAO is strategically aligned under the ICAO Strategic Plan and Business Plan and that the Triennial Operating Plan is prioritized, executed, monitored and reported effectively. The SPM team holds responsibility for Strategic and Business Planning, Portfolio Management and Governance, directing, supporting, monitoring and reporting on the delivery of the Programmes, Activities and Projects, together with Enterprise Business Process Management (EBPM), Change Management, Accountability, Internal Controls and Enterprise Risk Management (ERM). The SPM team also holds responsibility for Portfolio Project Management (PPM) and the Continuous Organizational Improvement (COI) Programme. The Portfolio Project Management Officer reports directly to the C/SPM, and manages the COI High Priority Enabler and Portfolio Project Management to attain ICAO’s Strategic Goals, ensuring the COI Programme and Project Portfolio is effectively managed and monitored, enabling timely progress reporting to all levels of ICAO Secretariat and Council. Major Duties and Responsibilities Function 1: Coordinate and Deliver Aligned Programme and Project Management Tools and Guidance Set standards for business case development and submission. Maintain the standards, policies, procedures, tools, templates and supporting frameworks for portfolio project management across ICAO. Manage and quality control the ICAO PPM systems and tools. Provide training and support to project teams on the project management standards, frameworks and policies. Function 2: Manage Successful Implementation of the COI High Priority Enabler Programme Facilitate the governance mechanism for approval and closure of COI projects. Define scope, timelines and milestones for COI projects and assist business units in preparing robust business cases and Project plans. Monitor and oversee implementation of COI projects. Provide COI Project delivery support. Assist in quantifying benefits resulting from COI Projects. Project manage enterprise-wide COI projects involving multidisciplinary teams as required. Implement and monitor the COI Strategy ensuring alignment to Strategic Goals and benefits realization. Function 3: Manage the Project Portfolio Mobilize resources for projects and activities, ensuring effective fund allocation, accountability, and alignment with strategic objectives. Define and report on deliverables, milestones, and implementation plans for all projects. Support business units in preparation and submission of project business cases. Review and provide feedback on project business cases prior to formal submission. Prepare project submissions for governance boards. Review and monitor project delivery to assess adherence to standards. Perform periodic project reviews based on risk profiles. Oversee project performance to track progress and identify deviations from plans. Maintain critical path with regular status updates. Enable effective engagement and coordination across programmes, projects and activities. Enable effective monitoring, change management, reporting, and executive level progress updates. Function 4: Deliver Project Portfolio Governance, Reporting, and Management Information Develop and implement targeted communication strategies and consistent status and progress updates to stakeholders. Initiate and coordinate outreach activities; conduct training workshops and seminars. Collect and analyse data to identify trends or patterns and provide insights through data visualization. Deliver independent assurance and validation of good project planning, financial, and resource management. Deliver independent assurance and validation of robust dependency mapping, implementation plan alignment, and business impact analysis. Collaborate effectively with internal stakeholders, cross‑functional teams and external stakeholders to solve problems. Proactively manage programme and project risks, issues and actions ensuring effective mitigation and delivery. Conduct regular assessments to evaluate the performance of programmes, considering relevant KPIs and metrics. Foster identification and implementation of lessons learned for organizational learning and growth. Maintain RAID log, RACI log, stakeholder maps, and programmatic documents as needed. Qualifications and Experience Education – Essential Advanced level university degree (Master’s degree or equivalent) in management, business administration, information technology, human resources management, industrial engineering, business change management, or a related field. First‑level university degree plus two (2) additional years of qualifying experience may be accepted in lieu of an advanced degree. Prince 2, PMI, Agile or equivalent Portfolio, Programme and/or Project Management qualification and/or certification. Education – Desirable Prince 2, PMI, Agile or equivalent practitioner certification. Business Process Management and Change Management qualification or certification. Professional Experience – Essential Minimum seven (7) years’ experience in Portfolio, Programme and Project Management. Experience working in a programme or project management office. Experience in managing stakeholders, effective communications and engagement. Demonstrable experience in change management and communications. Professional Experience – Desirable Experience in Process Management and/or Engineering. Experience in Organizational Change Management. Experience in administration and implementation of strategic or operational change plans. Experience in business change or transformation in People & Culture, Digital or Operations. Experience in managing complex cross‑functional change initiatives. Experience working in the UN system. Languages – Essential Fluent reading, writing and speaking in English. Languages – Desirable Working knowledge of any other language of the Organization (Arabic, Chinese, French, Russian, Spanish). Competencies Professionalism: Demonstrates professional competence and mastery of subject matter, remains calm in stressful situations, and incorporates gender perspectives. Teamwork: Works collaboratively, values others’ ideas, and shares credit for team achievements. Communication: Speaks and writes clearly, tailors language to the audience, and encourages two‑way communication. Planning and Organising: Sets clear goals, prioritises activities, allocates resources effectively, and monitors progress. Client Orientation: Considers all service users as clients, seeks to understand their needs, and keeps them informed of progress. Conditions of Employment Initial period of one year. ICAO staff members are international civil servants subject to the authority of the Secretary General. Adherence to ISO and the ICAO Service Code (Staff Regulations). Statutory retirement age is 65 for service start after 01‑01‑2014; external applicants considered only for term appointments. Remuneration: Level P‑4 Rate Net Base Salary per annum + Post Adjustment (net); current rate USD $84,672. Apply Interested candidates must complete an online application form. To apply, please visit the ICAO e‑Recruitment website. Notice to Candidates ICAO does NOT charge any fees or request money from candidates at any stage of the selection process. Requests of this nature are fraudulent and should be disregarded. Job Details Job Identification: 29922 Posting Date: 10/31/2025, 04:45 PM Apply Before: 12/01/2025, 04:59 AM Degree Level: Advanced/Postgraduate Degree Job Schedule: Full time Locations: Montreal, QC, Canada Agency: Int Civil Aviation Org Grade: P4 Contract Duration: 1 Year Required Languages: English Seniority Level Mid‑Senior level Employment Type Full‑time Job Function Project Management and Information Technology Industries: Airlines and Aviation Referrals increase your chances of interviewing at the International Civil Aviation Organization by 2×. #J-18808-Ljbffr