J1125-0318 Unit Secretary, Unit Secretary – MatNB& Child Teen Nursing Pool, FT

Job Title Unit Secretary, Unit Secretary – MatNB& Child Teen Nursing Pool, FT (J1125-0318) Job Details Union: SEIU-CDepartment: Maternal, Newborn and Paediatric Program – Post Partum – MatNB& Child Teen Nursing PoolReports To: Clinical Team ManagerJob Category: Administration/Clerical Job Information FTE: 1.0Shifts: Day, Evening, Nights, Shifts, WeekendsShift Duration: 8’s,12’sStatus: Full-Time PermanentNumber of Positions: 1Site: General Site, 4001 Leslie StreetSalary: $29.65 – $34.33 /Hour Post Date: 24/11/2025Closing Date: 2/12/2025 Position Summary Unit Secretary, Maternal, Newborn and Paediatric Inpatient units.Your goal in this position is to perform administrative, secretarial and receptionist support for in a confidential, sensitive and professional manner. You have effective written and spoken communication skills, use your critical thinking and problem solving skills, and embrace the challenge of prioritizing work demands in a fast paced and stressful environment. This position contributes to the shared responsibility of ensuring health and safety policies are followed to provide for a healthy environment for patients, staff, physicians, volunteers and families. This position supports the hospital’s mandate by advancing care through teaching and learning and/or transforming care through research and innovation. Responsibilities Support and adhere to Hospital policies and procedures Communicate with staff, patients, families, and internal and external parties Coordinate various interdepartmental activities; request transportation of patients for tests, schedule appointments for various clinics, make reminder appointment phone-calls Accept, coordinate and triages telephone calls and inquiries and process them in an Assume responsibility for identification and advancement of issues and concerns with the Clinical Team Manager in a time sensitive manner Register patients, confirm identification, and patient identification band on patient Manage confidential information in a sensitive and professional manner Maintain attendance/time reporting information and arrange appropriate relief including agencies Process computer provider order entries within scope of practice, notify appropriate staff, and specific departments as required Support clinicians with system order entry functions, such as scheduling patient appointments and follow-up appointments Process requisitions as required (blood work, CT, etc.), maintain documentation and follow up on outstanding information (e.g., test results, follow up appointments) Maintain organization of admissions, discharges, outstanding orders and medication information; dismantles charts and enter information electronically as required Prepare statistics, reports and discharge instructions, photocopying, prioritizing and processing of information as required Utilize patient and family centered communication and strategies with patients, families, staff, physicians, and volunteers Manage the ordering and organization of unit supplies, services and repair needs Qualifications Ontario Secondary School Diploma (OSSD) or equivalent A medical office assistant certificate or minimum one year comparable office experience with medical orientation Accurate minimum typing speed of 45 w.p.m Proficiency in Microsoft Office including Word, Excel, and PowerPoint, and virtual scheduling (i.e. OTN) Experience dealing with the public in a fast paced environment 1 year of Paediatric experience in an acute care community hospital environment Bilingualism in French/English is an asset What We Offer Working at NYGH means working with a dynamic team of fellow healthcare providers, staff, and volunteers in one of Canada’s leading hospitals. This is a Full Time Regular position with 8 and 12 hour shifts, Days, evenings, and night shifts, including weekends in the Neonatal Intensive Care Unit and Pediatric Inpatient/Outpatient areas. We offer a highly competitive total compensation package that includes benefits, pension, and vacation. If you were searching for more reasons to consider joining the wonderful team at NYGH, check out some features of our Total Rewards package by visiting nygh.on.ca. How to Apply CARE members of the STARS or PASS Program should speak with their Case Manager before applying for this position #J-18808-Ljbffr