Senior Faculty Administrator

2 weeks ago

Kimberley, Canada Sol Plaatje University Full time

Purpose

The Faculty of Humanities is seeking to appoint a Senior Faculty Administrator. The main purpose of this position is to proactively provide efficient and effective administrative support to the Head of Department.

Minimum Requirements

  1. Relevant Diploma.
  2. 2–3 years related experience in an academic administration environment.
  3. Computer Literate.

Duties and Responsibilities

Student Academic Administration

  1. Complete all admissions data for student selection process.
  2. Assist with registrations.
  3. Attend to student queries.
  4. Assist with all examination processes.
  5. Co-ordinate and ensure the smooth running of academic programmes.
  6. Input academic information into ITS and prepare management reports.
  7. Provide administrative support to the academic departments.
  8. Plan, organize and manage own time and workload effectively to ensure deadlines are met.

General Administration / Front Office Assistance

  1. Diary Management.
  2. Photocopying and scanning of documentation.
  3. Maintaining a filing system.
  4. Sending and receiving faxes/emails.
  5. Updating databases / data capturing.
  6. Receiving visitors and responding to student/staff/visitor queries.
  7. Answering and screening telephone calls and taking messages.
  8. Making travel arrangements.
  9. Typing correspondence and documentation.

Meeting Administration

  1. Compile and circulate dates of departmental meetings.
  2. Co-ordinate meetings/functions.
  3. Type meeting agendas and distribute.
  4. Take minutes and/or action sheets and distribute to meeting attendees.

Financial Administration

  1. Maintain and reconcile vendor accounts.
  2. Processing and monitoring purchases.
  3. Receive purchase order requests from relevant parties. Ensure all PO requests are signed off by the designated signatories and obtain approval.
  4. Liaise with creditors regarding queries.
  5. Follow up on invoices for payment.
  6. Submit purchase orders for payment to the required office.

Conference / Event Organising

  1. Organise and co-ordinate all logistical aspects related to all events.
  2. Assist with co-ordination of site visits by sponsors, auditors.

Enquiries can be made via email at spurecruit@spu.ac.za.

Assumption of duties: As mutually agreed to upon acceptance of the appointment. The University reserves the right not to make an appointment. This position may be subjected to assessments.

Women and people with disabilities are encouraged to apply.

Note: Sol Plaatje University (SPU) is dedicated to meeting its Employment Equity targets.

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