Strategic Sourcing and Procurement Specialist

Strategic Sourcing and Procurement Specialist

Reporting to the Senior Manager, Strategic Sourcing and Procurement and within established NPC policies, procedures and guidelines, the qualified candidate will be the Procurement lead working closely with Clients assisting with Enterprise Resource Planning (ERP) including training and development. The position will also be a key contributor to change management including technology and process modernization.

Niagara Parks offers a rate of $71,106.90 to $84,979.54 per year as well as a comprehensive benefit and pension plan.

Applications for this position will be accepted until June 24, 2024.

QUALIFICATIONS

• Successful completion of a bachelor's degree or college diploma or a combination of equivalent related Strategic Sourcing and Procurement.
• Minimum of five (5) years of experience in progressive positions within a procurement department preferably in the public sector.
• Accreditation as a Certified Supply Chain Management Professional (CSCMP) and/or Certified Professional Public Buyer (CPPB) designation.
• Familiarity with Ontario Public Sector Procurement Directive and Policies, Canadian Free Trade Agreement (CFTA), Comprehensive Economic and Trade Agreement (CETA) and Supply Chain Management Ontario (SCMAO).
• Minimum of (3) years’ experience facilitating key projects related to technology and construction.

DUTIES AND RESPONSIBILITIES

• Strategic Sourcing activities including and not limited to:
• Analyze product categories used by the business, spending patterns, and the processes and departments involved, capital planning, budget vs. total cost of ownership and life cycle (sustainability).
• Market research and analytics through Request for Information (RFI), surveys, Request for Expressive of Interests (RFEI), trade shows, spend analytics.
• Develop a sourcing strategy based on business goals, contract a/b vs. non-contract a/b law, evaluations, demo’s, validation, Commercial Confidentiality Meetings (CCM).
• Analyze the supplier market and create a supplier portfolio with segmentation by categories.
• Assist defining criteria for evaluating, mandatories, proprietary, product and service differentiation.
• Negotiate with selected supplier(s).
• Track performance, business reviews with top core suppliers.
• Facilitate constant continuous improvements with removing non-value-added activities.
• Act as a liaison between the requesting NPC department and bidders, throughout the full cycle of the competitive procurement process.
• Acts as a team lead for junior staff.
• Assists the Senior Manager in the set up and maintenance of the ERP procurement module. Responsible to update and maintain process documentation. Works on testing software changes and upgrades to ensure the integrity of the system.
• Collaborates with the Senior Manager in sensitive and strategic significant procurements.
• Assist with ERP implementation modules and where needed second stage procurements with Vendor of Records (VOR’s).
• Leads the Procurement in the proposal, bidding, contract management, and risk mitigation within scope of authority while adhering to applicable legal standards and codes of ethical conduct.
• Complies with and maintains knowledge of applicable rules, regulations, standards, and best practices.
• In consultation with Procurement Leadership, ensures all assigned purchasing activities support and strengthen the strategic objectives of the Niagara Parks Commission.
• Collaborate with staff, other departments, senior management, and decision makers to share information, problem solve, and to clarify management objectives.
• Consults on risk mitigation and provides master agreements to awarded suppliers.
• Facilitates the procurement process for complex and unique projects and understand customers’ needs, service those needs and maintain and develop positive business relationships with a customer’s key personnel involved in or directly relevant to supply chain activities.
• Assists in identifying strategies to assesses supply chain risks and recommends opportunities to minimize and eliminate risk.
• Communicates with management with coordinating procurement activities and responds to complaints or issues by discussing details and recommending solutions while identifies and verifies suspected errors by tracing documentation.
• Maintains current technical skills and applies new knowledge/trends for the improvement of supply chain activities.
• Assists in establish key performance indicators, monitor ongoing performance, and improve performance against set goals.
• Analyzes procurement-related information and confers with Procurement Leadership as required to evaluate results and to choose the best resolution and alternatives to supply challenges.
• Develop analytics, systems, and data management capabilities, including metrics and reports.
• Identifies, qualifies, and recommends vendors of materials, equipment, products/services and assists in conducting overall supplier management.
• Evaluates costs and qualities of materials, equipment, products, or services; reports concerns to the Senior Manager and makes associated recommendations.
• Manage vendor relationships with engaging in vendor dispute management, resolves issues within scope of authority or consults with Procurement Leadership as appropriate, monitors vendor performance.
• Conducts procurement best practices, provides reports and recommendations.
• Identify risks within the supply chain process and address tactical supply chain issues.
• Oversee and authorize e-purchases on platforms stablished by NPC.
• Assists in the development of reports and delivery oral presentations related to the Procurement Process.
• Ensures that the organization’s values, ethics, and Code of Conduct are reflected in all practices.
• Assists Procurement Leadership to ensure that internal control procedures including appropriate security/confidentiality processes are in place and adhered to.
• Generates competitive procurement documents according to specifications provided by the requesting departments and within the procurement policies and procedures of the Niagara Parks Commission, and within the context of the Ontario Public Service Procurement Directive.
• Management of competitive procurement documents to ensure that appropriate approvals have been granted and that the procurement process is conducted in an open, fair and transparent fashion.
• Posting of competitive procurement documents via Public Portal, the electronic bidding system used by the Niagara Parks Commission, including RFx documents, addendums, notices, drawings and questions and answers.
• Monitoring of questions and answer board, requests and submissions in regard to documents posted on the Public Portal website.
• Development and monitoring of evaluations score card within the evaluation tool.
• Creation of tender lists, mandatory requirements checklists, addendums, questions & answers addendums, bid comparison reports for competitive procurement documents.
• Assessing vendor submissions to ensure that all mandatory requirements have been met.
• Overseeing the scoring by the evaluation team members to ensure that scoring is done in an open, fair and transparent manner and providing impartial clarification regarding the scoring process, and conducting consensus meetings, as required.
• Evaluation and scoring of pricing and recommendation of awarded proponent.
• Preparation of reports and memos to justify commencement of the procurement process, award approval, and contract execution.
• Preparation and negotiation of contracts and amending agreements.
• Collaboration with Records Management department in regard to contract management
• Posting awards on public portal.
• Preparation of purchase orders, as required.
• Planning and organizing vendor meetings, consensus meetings, debriefing meetings and departments meetings, in regard to procurement projects.
• Verbal/Written Communications with vendors and NPC departments.
• Assisting Manager in the formation and modifications of standard procurement templates and providing recommendation on purchasing processes, on an ongoing basis.
• Organization of procurement files.
• Drive continuous improvement in all areas of the procurement process.
• Develops and issues tenders, RFPs, RFQs, or other competitive processes, in consultation with other departments, ensuring those processes are completed in full conformance with all applicable laws and trade agreements and achieves accurate bidding processes at competitive prices.
• Ability to maintain confidentiality and exercise good judgement and discretion when dealing with confidential information and responding to inquiries.
• Highly organized and disciplined, with the planning and organizational skills to coordinate multiple procurement projects within established timeframes and deadlines.
• Leads and functions as a subject matter expert for all corporate procurement activities including but not limited to vendor of record arrangements, interpretation and adherence of all applicable laws, regulations, and Ontario Public Service (OPS) Procurement Directive.

OTHER RELATED DUTIES

• As assigned.